Proposal Specialist Internship

The Proposal Specialist Intern supports the development and submission of high-quality proposals and qualifications for civil engineering projects across the public and private sectors. Working closely with project managers, engineers, marketers, and graphic designers, this role plays a key part in shaping how the firm tells its story—transforming technical expertise into clear, compelling, and client-focused proposals. This internship offers hands-on experience in business development, marketing, and the civil engineering industry, with meaningful exposure to real projects and deadlines.

Job Duties and Responsibilities

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  Support the preparation and production of proposals and qualifications in response to RFPs, RFQs, and other solicitation requests, including formatting, writing support, and content assembly.

  
  


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  Collaborate with project managers, engineers, and subject matter experts to gather technical information, project details, and resumes while helping keep proposal schedules on track.

  
  


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  Review RFPs/RFQs to identify key requirements, deadlines, and submission criteria and assist with ensuring full compliance.

  
  


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  Assist in editing and proofreading proposal content for clarity, consistency, grammar, and alignment with branding and messaging standards.

  
  


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  Help maintain organized proposal files, records, and version control to ensure materials are accurate and easily accessible.

  
  


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  Support the development of proposal presentations and interview materials, including PowerPoint slides and visual aids.

  
  


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  Coordinate with graphic design staff to help create visually engaging layouts, charts, maps, and graphics.

  
  


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  Assist with proposal strategy discussions, including identifying differentiators and understanding client goals and priorities.

  
  


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  Maintain and update proposal resources such as templates, project descriptions, resumes, and past proposal materials.

  
  


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  Support post-submission activities including clarification responses, updates, and debrief preparation.

  
  


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  Communicate professionally with internal stakeholders, providing updates and gathering feedback throughout the proposal process.

  
  


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  Perform additional responsibilities as needed to support business development and marketing efforts.

  
  

Qualifications

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  Pursuing or recently completed an Associate’s or Bachelor’s degree in business, marketing, communications, graphic design, English, or a related field preferred.

  
  


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  Strong organizational skills with exceptional attention to detail and the ability to manage multiple tasks and deadlines.

  
  


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  Interest in marketing, business development, and proposal work within a professional services or engineering environment.

  
  


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  Familiarity with the RFP/RFQ process and basic understanding of civil engineering or construction terminology is a plus—but curiosity and willingness to learn matter most.

  
  


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  Proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe Creative Suite and any experience with proposal management software is a plus.

  
  


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  Strong written and verbal communication skills.

  
  

Physical Requirements

The physical demands described represent those required to successfully perform the essential functions of this role. Reasonable accommodations may be made.

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  Regularly required to sit, stand, walk, stoop, kneel, crouch, and reach

  
  


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  Ability to use hands to handle tools, equipment, and controls

  
  


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  Ability to communicate clearly and effectively

  
  

Additional Requirements

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  Frequently lift and carry up to 10 pounds; occasionally up to 25 pounds; infrequently up to 50 pounds

  
  


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  Vision requirements include close vision, color vision, depth perception, and the ability to adjust focus

  
  

Hours and Travel

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  15-20 hours per week 

  
  


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  Occasional travel may be required based on project or interview needs