Student - Human Resource Assistant

Job Summary

The Human Resources Assistant provides administrative and clerical support to the Human Resources and Training Department of Boys & Girls Clubs of Greater Northwest Indiana (BGCGNWI). This role is ideal for a college student pursuing a degree in Human Resources, Business Administration, Psychology, or a related field who is looking to gain real-world experience in nonprofit HR operations. The assistant will contribute to recruitment efforts, employee recordkeeping, training logistics, and staff engagement projects.

Work Conditions:

• Flexible schedule including occasional evening or weekend hours.


• Travel to Club and outreach sites required.


• Must pass a background check and meet Club compliance standards.

Location: 3691 Willowcreek Road, Portage, Indiana 46368

Hourly Wage: $12

Start Date: Fall 2026

Key Responsibilities

HR Administrative Support

• Assist with maintaining employee personnel files and ensuring confidentiality of sensitive information.


• Support onboarding efforts by preparing new hire packets and assisting with orientation materials.


• Help post job openings on job boards, websites, and internal platforms.


• Assist with scheduling interviews, sending candidate communications, and tracking application statuses.

Training & Development Support

• Assist in the coordination of staff training sessions, including scheduling, materials preparation, and attendance tracking.


• Maintain training records and update staff compliance logs.


• Help organize staff development resources such as training guides, certificates, and e-learning modules.

Data Entry & Reporting

• Assist in generating reports related to recruitment, training completion, and employee demographics.


• Track required certifications and compliance training for staff across all Club locations.

Special Projects & Staff Engagement

• Assist with staff recognition initiatives and HR communications (e.g., birthdays, work anniversaries, newsletters).


• Support the planning and execution of employee appreciation events or wellness initiatives.


• Participate in research tasks related to HR best practices or training trends.

Qualifications

• An approved participant in the federal work-study program at our partnership schools


• Strong organizational skills and attention to detail.


• Excellent communication skills, both written and verbal.


• Proficient in Microsoft Office (especially Word, Excel, Outlook).


• Ability to maintain confidentiality and handle sensitive information professionally.


• A positive attitude and willingness to learn.

Education

• PNW work-study eligible student

FLSA Status