Technology Projects Contracts Intern

Description

COMPANY OVERVIEW

NextFlex, America’s Hybrid Electronics Manufacturing Innovation Institute, is a public-private partnership and non-profit with the mission of advancing the capabilities of U.S. manufacturing in the field of Hybrid Electronics (HE). NextFlex was designed to facilitate the development of enabling manufacturing technologies and knowledge sharing with institute members and the U.S. Government. Our work enables the next generation electronics and packaging for government and commercial applications for medical, wearable, asset monitoring, structural health monitoring, soft robotics, integrated array antennas, automotive, agricultural technology applications, among other applications.

Complementing NextFlex’s focus on developing and commercializing emerging technologies, NextFlex’s Education and Workforce Development department is creating the next-generation STEM workforce for the electronics industry. In support of our education and workforce development goals, NextFlex develops and operates a portfolio of learning programs designed to be adopted by various stakeholders (employers, higher education, non-profit, and K-12 entities) across the country with the goal of attracting and training the future advanced manufacturing workforce and upskilling and retraining the existing workforce.

NextFlex offers competitive compensation, excellent benefits, and a collaborative work environment.

POSITION SUMMARY

In this position, the Technology Projects Contracts Intern will be exposed to hybrid electronics technology projects from the perspective of contracting and project management. The intern will have the opportunity to learn the basics of government contracting and mitigating risk for the company. 

INTERNSHIP DETAILS 

• Type: Part-Time Internship
• Position Type: On-Site
• Location: San Jose, CA
• Duration: Anticipated May - August 2025 (start & end dates can be flexible based on candidate's schedule)
• Hours:  Anticipated hours are 20-30 hours per week (hours can be flexible based on candidate's schedule)
• Reports to: Manager, Strategic Programs and Legal Affairs 
• FLSA Classification: Non-Exempt
• Visa Sponsorship Eligibility: No

Requirements

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES 

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

The essential functions include, but are not limited to the following:

• Learn and maintain Smartsheet database.

Update and maintain:     

• Contracts/Agreements Matrix
• NDA Dashboard Matrix
• Projects Dashboard Matrix
• Project Deliverables
• Subrecipient Invoice tracking
• Property Reports matrix
• Patent Invention Reporting                                                                                                                                                                                              
• Assist in organizing and managing project data within Smartsheet to streamline project tracking between various spreadsheets and dashboards within the platform.
• Support internal projects closeout paperwork by tracking, collecting, and filing all necessary documentation.
• Help maintain and organize contract’s physical files and digital files in NextFlex’s cloud-based filing platform.
• Coordinate and maintain the loaned and government property control.
• Support the completion of subrecipients paperwork related to project extension, agreement modifications, and project closeout. 
• Contribute to creation and updating contract policies and procedures manual to help improve process consistency.
• Prepare and organize paperwork for NextFlex’s publication approval process to ensure timely submissions.
• Support other activities as needed.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES) 

• High School Diploma. 
• Basic understanding of Microsoft Office. 

PREFERRED QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• College student interested in contracts or legal work. 
• Administrative, project management and financial experience is a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

In person work environment, potential for some telework. On-site office work will be conducted using general office equipment, includes substantial sitting and is performed primarily in a typical indoor office setting with cubicles, offices, and conference rooms. Low to moderate noise and interruptions typical of an office setting, such as peer conversations, computers, printers, and phones.

WORK AUTHORIZATION / REQUIREMENTS 

To conform to U.S. Government export regulations, including the International Traffic in Arms Regulations (ITAR), you must be one of the following: a U.S. citizen, a lawful permanent resident of the U.S., a protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

Note: This position is not eligible for visa sponsorship.

OTHER DUTIES 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

EQUAL OPPORTUNITY EMPLOYER / VETERANS / DISABLED 

NextFlex is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, and will not be discriminated against on the basis of disability, or any other characteristic protected by federal, state, or local laws.