Administrative Assistant - Part-Time

Administrator Job Description

The primary responsibility of the Administrative Assistant is to assist the Administrator to plan, organize, develop, coordinate and manage the overall operations of the nursing facility in accordance with Federal, State and local standards, guidelines, core values and regulations and in accordance with the policies and procedures of this organization.

Educational Requirements

• Possession of a valid Kansas driver’s license

Required Qualifications:

• Minimum of two (2) years experience in a long term care facility with working knowledge of long term care State and Federal regulations, Medicare, Medicaid, employment law, OSHA and Worker’s Compensation
• Minimum of two (2) years’ experience with general office equipment as well as all electronic platforms used by this facility
• Ability to read, write, speak and understand the English language
• Ability to tactfully communicate with personnel, residents, family members, visitors, government agencies/personnel and the general public
• Knowledgeable of laws, regulations and guidelines pertaining to hospital and nursing facility administrative procedures
• Ability to manage multiple priorities simultaneously utilizing organization and time management skills
• Must not pose a direct threat to the health or safety of other individuals in the workplace
• Ability to work beyond normal working hours and on weekends and holidays as necessary  

Responsibilities

• Promotes the facility’s philosophy of culture change and person-centered and person-directed care model to ensure residents have the opportunity to grow and live enriched lives
• Ensure the communication and enforcement of residents’ rights; reviews resident complaints and grievances; prepares written reports of action taken; discusses with resident and family as appropriate
• Participates in governmental agency facility surveys

• Maintains appropriate communication with management regarding all financial and operational issues
• Recruits, trains and leads an effective professional team members which reflect the facility’s values, goals and ethics, and which support financial growth and stability
• Completes all required reports and projects in a timely, efficient manner
• Develops effective working relationships with staff and maintains an environment conducive to building teams
• Assists department managers with staff counseling and performance evaluations
• Directs and implements safety practices including emergency preparedness
• Participates in various facility committees and task forces
• Develops and maintains written job descriptions that accurately reflect job responsibilities and are in compliance with regulatory requirements
• Continues active promotion of this organization to appropriate groups within this community
• Promotes a positive and efficient atmosphere by establishing an organization that has a formal system of accountability and clear chain of command
• Provides excellent customer service to this organization’s residents and their family members as well and consultants and their staff, consultants and their staff, vendors, clients/visitors, staff and others, management staff and the Board of Directors
• Completes special projects and performs all other duties as assigned

Experience Requirements

• At least two (2) years in an administrative position that includes accounts payable and accounts receivable experience
• Position requires a person with initiative, organizational skills, ability to work with minimal guidance while exercising good judgment and the ability to work well with people
• Strong confidentiality
• Proficiency in word processing, spreadsheets and electronic mail is necessary

Benefits:

Health and vision care

About Us:

Enterprise Estate Nursing Center is a community owned, non-profit nursing facility committed to providing personalized service with the highest standard of care since 1975. The resident rooms at Enterprise Estates offer a full range of service while our goal is to always serve our senior community with dignity and respect. Residents enjoy a safe, caring, homelike setting in a clean and inspiring environment.