Administrative Associate - Part-Time

The Forest Preserve District of DuPage County provides opportunities for people to connect with nature. We offer to the public 60 forest preserves, 145 miles of trails, 47 miles of rivers and streams, and 6 nature and cultural centers. We have 6 million visitors each year.

The District's mission is, "to acquire and hold lands containing forests, prairies, wetlands and associated plant communities or lands capable of being restored to such natural conditions for the purpose of protecting and preserving the flora, fauna and scenic beauty for the education, pleasure and recreation of it's citizens."

Job Summary

This position provides high-level administrative and technical assistance necessary for the daily operations and administration of the Law Enforcement Department, specifically with training, inventory, recordkeeping and other administrative support tasks.

Essential Duties and Responsibilities:

• Perform day-to-day administrative duties, including, filing, opening and distributing mail, scanning of documents and preparing documents for meetings.
• Utilize suite of Microsoft office software products to create, prepare and modify a variety of reports and documents.
• Compose and type correspondence. Create and maintain recordkeeping reports and filing systems. Assist with research and document preparation on special projects of a sensitive nature.
• Assist with the coordination of trainings, including registration, preparation of agenda, coordination and distribution of materials, and notification of members. Create and distribute training record reports.
• Assist with the purchasing of equipment, uniforms, and supplies. Maintain inventory and reconcile invoicing.
• Plan, support, and participate in special events and sponsorship activities.
• Assist with the police lobby: greet and provide information to the public and other internal and external contacts regarding District rules, policies and activities. Accept and process payments. Receive and relay complaints in accordance with department policy, practices and procedures.
• Foster a working environment that promotes safe work habits; Become familiar with and observe all applicable safety rules, policies, and work procedures; Follow all safety rules that pertain to the duties performed and support all aspects of the District's safety and risk management program; Keep work area clean, orderly, and free of hazards; Immediately report all unsafe conditions and incidents.
• Maintain a supportive working environment and demonstrate a desire to exceed the expectations of internal and external customers.
• Perform other duties as required.

Requirements:

• High School Diploma/GED.
• 1-3 years of related experience in an administrative role, or equivalent combination of training and experience.
• Ability to perform job duties with a high degree of tact and discretion while dealing with confidential materials and actions.
• Proficiency with Microsoft Office Suite.
• Ability to maintain complete, accurate, and organized records.
• Effective verbal and written communication skills.
• Ability to establish rapport and maintain effective working relationships with the public, vendors, elected officials, and staff.
• Ability to prioritize and manage multiple tasks and projects while interpreting and applying complex written and verbal instructions.
• Successfully complete a criminal history check through the Law Enforcement department as well as submit fingerprints for federal and state check prior to hire date.

Schedule: Part Time, 20 hours per week, 1040 hours per year consisting of four 5 hour days a week, Tuesday - Friday preferred. Hours and days flexible between Monday - Friday and hours of 8AM - 4PM.

Starting Pay: $20.43 - $23.68 an hour

Eligible for possible annual pay increases based upon performance.

Benefits: Vision insurance, Flex Spending, Deferred Compensation, AFLAC, Pre-Paid Legal Coverage, Credit Union, Optional Life Insurance, Tuition Reimbursement, 12 paid Holidays, Vacation Days, Personal Days, Pension through Illinois Municipal Retirement Fund (IMRF).

The Forest Preserve District of DuPage County is committed to fostering a diverse and inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. Our organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.