Administrative Specialist - Part-Time

RECEPTIONIST, MR 03 (15-20 hours per week)

The Min H. Kao Department of Electrical Engineering and Computer Science (EECS) at the University of Tennessee, Knoxville, invites applications for a part-time Administrative Associate I / Receptionist . Reporting to the Administrative Associate II / Front Office Manager, the purpose of this position is to provide administrative support/serve as receptionist for the Department of Electrical Engineering and Computer Science. The position also provides backup to other administrative personnel in the front office and assists in supporting the Department Head, Chief of Staff, and Business Managers in clerical tasks.

Responsibilities

Front Desk Administration:

• Coordinate and manage Business Office Mail.
• Check in visitors for scheduled appointments.
• Assist faculty, students, and office visitors with inquiries.
• Assist and coordinate Textbooks for faculty.
• Manage inventory, initiate supply orders, and stock office supplies and break rooms items.
• Oversee swag inventory management.
• Create and approve conference room reservations.
• Distribute one-day parking passes to visitors when needed.
• Update phone lists.
• Manage the EECS Info email.
• Handle campus errands and miscellaneous tasks.
• Download several reports including 14-day report, graduation report, and RIF.
• Update enrollment data.
• Update advisors for graduate students in Banner.
• Undertake various tasks assigned by supervisor, office staff, or dept head.

Office appearance and maintenance:

• Perform monthly meter reading.
• Remove expired materials from all bulletin boards.
• Assists with event planning, set-up, and clean-up (light cleaning, snack, coffee, etc.)