Justice Court Clerk/Part-Time

POSITION PROFILE

Works under the general supervision of the elected 8th District Justice Court Judge. Performs a variety of working level, general administrative and complex clerical duties designed to expedite the functions, actions, judgments, processes, and procedures associated with the office of the Duchesne County Justice Court.

GOALS

• To ensure work performance, effective time management practices, and attention to detail.

• To conduct research and assist the County's Justice professionally and efficiently.

• To articulate and convey information accurately and appropriately to attorneys.

ESSENTIAL FUNCTIONS

Justice Court Deputy Clerk

• Works under general supervision in performing various in-court duties.

• Maintains cross reference recovery system; opens mail, sorts and processes.

• Takes minutes and maintains record of court proceedings; enters minutes.

• Opens and closes court as required.

• Marks, handles, and is responsible for keeping and releasing of exhibits.

• Receives dockets and files incoming citations, complaints notices of appeal.

• Prepares orders to show cause and distribution of all judgments and orders.

• Performs customer service duties; receives telephone calls and assists public in resolving questions regarding various processes and paperwork; provides information about court procedures and schedules; sets appointments.

• Administers fines based on Uniform Fine and Bail Schedule or maintains and monitors trusts if not guilty is entered.

• Cashiering duties include: taking payments over the counter, credit card payments, and cash bail received from the Duchesne County Jail.

• Tracks payments made through the mail and credit card system; balances daily receipts; receives and processes requests for small claims proceedings; maintains accurate record of small claims judgment files.

• Prepares affidavits and orders; sets hearings, collects fees and initiates docketing.

• Maintains calendar of events such as trials, arraignments, sentencing, hearings, and motions.

• Prepares a variety of notices including notices of trial and pre-trial.

• Performs confidential secretarial functions and prepares legal correspondence.

• Reviews citations; abstracts; tracks payment records of defendants to assure conformity to judgments and payment schedules; tracks cases that are classified as failure to appear; utilizes legal processes such as late notices, summons, bench warrants, warrants of arrest, orders to show cause; receipts money for bail forfeitures, fines; and issues receipts.

• Prepares, with approval and instruction from judge, various court documents such as rulings, judgments, arrest and bench warrants; prepares and issues warrants and orders to show cause for judge's signature; enters warrants on the state system and mails orders to show cause to defendant's.

• Arranges appropriate dates of transportation when arrests are made in other jurisdictions; computer entry of case information; maintains tickler files and monitors when payments are due (end of court probation etc.).

• Prepares case filing, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DLD); maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defenses attorneys, public defenders, adult probation and county offices.

• Researches source documents for relevant data to produce legal papers and court documents; types various reports, memoranda, forms, abstracts, appeals and other court documents; transmits materials according to established procedures and deadlines.

• Performs other duties as business needs necessitate.

Justice Court Clerk (In addition to the duties listed above)

• Performs various in-court duties under close supervision.

• Responsible for the supervision of the Justice Court Deputy Clerks.

• Takes minutes and maintains record of court proceedings; makes minute entries; opens and closes court as

required; administers oath to witnesses and jurors; marks, handles, and is responsible for keeping and releasing of exhibits.

• Arranges for interpreters and for video in custody hearings with jails throughout the state.

• Receives and dockets notices of appeal.

• Balances, verifies and prepares daily deposits.

• Maintains and monitors trust account and issues necessary checks.

• Maintains and completes monthly reports and submits them to the County and AOC.

• Works closely with the judge, prosecutor and attorney to schedule calendar dates.

• Under close supervision of the judge, types or prepares a variety of court records including bench warrants,

commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all

other orders of the court.

• May review reports, records and work products.

• Informs judge of docket status and schedule; may obtain potential juror list and processes according to court

procedures.

• Inputs and retrieves criminal information as needed to comply with record keeping requirements.

• May serve as the Terminal Agency Coordinator (TAC).

l Performs other duties as business needs necessitate.