Office Manager - Part-Time

Full job description

Office Management Job Share

Who We Are

Magic Hat Consulting is a niche life sciences consulting firm who helps companies launch pharmaceutical products and improve their commercialization capabilities.

What We're Looking for…

A highly organized and detail-oriented Office Manager to job share and join our team. The candidate will be responsible for overseeing the day-to-day operations of our office, enabling efficient and effective performance to support our team and our client's success.

Energetic professional who enjoys wearing multiple hats. Experienced in handling a wide range of administrative and executive support-related responsibilities. A quick learner who can take direction and work both independently and collaboratively. Well organized, flexible and enjoy the administrative challenges of supporting a dynamic team.

Who You Are

Qualifications:

• 5+ years of proven experience in administrative office management roles.
• Proficient in Office 365, strong PowerPoint and Excel skills, and other relevant software.
• Bachelor's degree preferred.

Skills:

• Knowledge of human resources management practices and procedures.
• Marketing background a plus (strong social media experience, creative design/writing, knowledge of marketing platforms, experience running marketing campaigns, etc.)
• Attention to detail and accuracy in data entry tasks.
• Strong, proactive problem-solver.
• Excellent communication and interpersonal abilities.
• Strong organizational skills with the ability to multitask and prioritize workload effectively.
• Excellent written and verbal communication skills.
• Knowledge of clerical practices and procedures.
• IT savvy.
• Ability to maintain confidentiality of sensitive information.
• QuickBooks accounting software experience, accounting education a plus.

What You'll Do

• Organize office operations and procedures.
• Manage website, social media and marketing collateral.
• Manage HR Benefits and medical insurance coverage.
• Responsible for onboarding and offboarding employees.
• Provide marketing support, help create presentations, marketing campaigns, etc.
• Review candidate resumes and manage applicant tracking system.
• Asset Management, ordering and distribution.
• Establish and maintain digital filing system for client contracts and other Operational and HR documentation.
• Serve as the firm's main contact with technology provider for scheduled maintenance, software upgrades and employee fraud training.
• Serve as administrator of a variety of technology platforms.
• Office management including mailings, errands and ordering of office supplies.
• Performs other miscellaneous administrative duties as assigned.

What You'll Get

• At Magic Hat Consulting, we believe in the adage: happy employees equal productive employees. That's why we're proud to offer flexible working arrangements to ensure our people maintain a healthy work-life balance. Empowering our employees is the key to our future success, and we provide all the resources you need to unleash your full potential.

Key Benefits Summary

• Part-time role: 10-20 hours per week.
• We offer competitive pay based on experience (~ $20/hr)
• Hybrid position (home/office)
• Flexible work schedule and environment.

Application Directions

• If you meet the above requirements and are looking for a challenging position in an entrepreneurial environment, we encourage you to apply. Please submit your application by email to including your resume, full name, and the position title in the subject line. We look forward to hearing from you!