Part-Time Administrative Assistant

About Company

Global Air Logistics and Training, Inc. (GALT Aerospace) is a non-traditional defense contractor whose vision is a rapid innovator solving the world's critical security challenges to enable warriors to win...decisively. GALT Aerospace subscribes to Col John Boyd's tenet "Wars are won by people, ideas and equipment, IN THAT ORDER." Warriors need tools (equipment) that are flexible. GALT Aerospace will always satisfy the warrior with such tools.

Founded in 2015, GALT Aerospace provides simple, effective information capabilities to support all levels of war and to drive information to the lowest levels possible, enabling faster decision cycles and decisive results. GALT Aerospace uniquely focuses on architecture solutions, effective open systems integration and rapid prototyping, fielding, and operations.

At GALT Aerospace, our employees have incredible opportunities to work on revolutionary and nationally relevant systems. We look for people who have bold new ideas, with courage and a pioneering spirit to join forces to invent the future and have fun. Our culture is based on Customer Focused Innovation, which thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we strive to do what others think is impossible. Our Programs are typically Rapid Development and Demonstrations of Advanced Integrated Communication Systems in a SWaP-constrained military airborne platform.

Job Location

San Diego, CA. Part-time Hybrid. Anticipated 20 hours per week. Preference for 4 hours per day in the morning, including at least 2 days per week onsite with remaining hours remote, and potential to be onsite 1 full week per month when CEO is onsite. No travel.

Job Description

GALT Aerospace is seeking a uniquely qualified Administrative Assistant to manage the busy schedules for multiple members of the Executive Team, as well as perform various administrative tasking, which includes, but is not limited to:

• Schedule meetings for executives and manage executive calendars
• Organize and book executive travel arrangements
• Arrange company meetings and events, including scheduling, organizing meeting presentations, ordering refreshments, and coordinating technology needs
• Attend various meetings to record and track action items
• Answer and direct phone calls
• Collect and distribute mail
• Greet visitors, prepare coffee and refreshments, and set up conference facilities
• Copy, bind, and otherwise prepare written materials
• Order and organize office and kitchen supplies
• Assist with facilities and human resources tasking, at the direction of the Office Manager
• Special projects, as assigned

Required Skills, Experience, and Education

• Proven experience as an administrative assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, such as printers and scanners
• Proficiency in MS Office (MS Word, Excel and PowerPoint, in particular)
• Strong oral and written communications skills
• Ability to work independently on a partially remote basis
• Excellent time management skills and ability to prioritize work
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• Team player with a proactive attitude and the ability to be productive in a dynamic environment
• High school diploma, GED, or equivalent
• US. Citizenship required

Preferred Skills, Experience and Education

• Experience in defense industry
• 5+ years' experience administrative assistant setting
• Experience managing multiple executive calendars
• Certificate, qualification, or other training as administrative or executive assistant

Physical Requirements

• Must be able to sit or stand for 1 hour at a time
• Person in this position needs to occasionally move about the facility
• Constantly operates a computer and other office productivity machinery

Pay Scale

At GALT Aerospace, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as one grows and develops within a role. The base pay range for this role is $22.00-$28.00 per hour and a specific candidate's base pay will depend on their skills, qualifications, experience, and location.