Part-Time Administrative Coordinator - With Growth Opportunities

We are on the lookout for a motivated Part Time Administrative Coordinator to join our dynamic team at Beacon Hill Staffing Group in Boston, MA.
Growing your career as a Part Time Part Time Administrative Coordinator is an amazing opportunity to develop useful skills.
If you are strong in cooperation, leadership and have the right mindset for the job, then apply for the position of Part Time Administrative Coordinator at Beacon Hill Staffing Group today!

Job Id: A1323359AA_1675447621

Our client, a higher education institute in Cambridge, is seeking a Part Time Administrative Coordinator to work 17.5 hours a week. This would be Monday - Friday, 3.5 hours a day and pays $22.50/hour. This role will be supporting the managing director of one of the applied sciences departments with various administrative projects. This role is slated to last through June and is covering a leave.

• Serves as a contact for financial transactions. Processes payments, including travel reimbursements for faculty and center participants, vendor invoices, and other accounts payable and receivable transactions.
• Coordinates Center's weekly hybrid seminar series, including contacting center participants and filling schedule each semester, managing zoom webinar, AV, catering, coordinating speaker travel, and updating website.
• Communicates travel and reimbursement guidelines to center participants.
• Anticipates and resolves problems; provides updates on the status of issues and tasks.
• Maintains record keeping systems for tracking expenses.
• Ensures spending is appropriate, within budget on various accounts.
• Maintains historical records of events and activities for the centers for reporting purposes.
• Handles logistics for events, workshops and meetings, working within a defined budget.
• Negotiates with hotels, caterers and vendors and makes recommendations on menus and activities.
• Handles room reservations/facilities, AV, catering, transportation, meeting/event materials, and related details.
• May arrange travel.
• Sends out event communications, tracks responses and follows up with participants/speakers as needed.
• Drafts, edits and prepares correspondence, reports and other materials using Word, Excel and/or databases.
• Develops and implements processes and systems to maximize efficiencies and streamline workflow.
• Accomplishes related duties and takes on new responsibilities in response to changing office needs.
• Learns new software and systems as needed. Participates in Area team meetings, trainings, and other activities.

Additional Qualifications :

• Excellent organizational and time management skills with strong attention to detail.
• Ability to work independently with minimal supervision, take initiative, problem solve, and prioritize work in an environment with multiple and conflicting interests.
• The ability to interact and communicate professionally and effectively with people from diverse backgrounds and at all levels is essential.
• Must be able to handle complex and confidential information with discretion.
• Competency using a variety of computer software with the ability to learn new systems quickly.

A1323359AA_1675447621

Benefits of working as a Part Time Administrative Coordinator in Boston, MA:

● Company offers great benefits
● Opportunities to grow
● Competitive salary