Legal Billing Specialist - Part-Time

Legal Billing Specialist (Clio Manage Required)

Important: This position requires recent, hands-on experience using Clio Manage in a professional legal environment. Candidates must have direct experience with billing, invoicing, trust accounting, and timekeeping within Clio Manage. Applicants without practical Clio Manage experience will not be considered.

About the Role

Equivity is seeking an experienced and detail-oriented Legal Billing Specialist to support a growing law firm of approximately 15 attorneys. Billing operations are managed exclusively through Clio Manage, making this a highly specialized role for someone who understands legal billing workflows and can work independently with minimal supervision.

This is a remote, part-time W-2 position offering the opportunity to become a trusted member of a long-term legal support team. You will serve as the primary resource for billing accuracy, invoice management, payment tracking, and client communications related to financial matters.

Key Responsibilities

1. Manage the complete billing cycle within Clio Manage, including time entries, invoice generation, payment processing, and account maintenance
2. Review attorney and staff time entries to ensure accuracy and compliance with billing requirements
3. Monitor billable hours across multiple matters and attorneys
4. Coordinate with attorneys regarding billing questions, adjustments, and invoice approvals
5. Communicate professionally with clients regarding invoices, payments, account balances, and billing inquiries
6. Follow up on overdue invoices and outstanding balances in a timely and professional manner
7. Maintain accurate records of billing activity, payment history, and client communications
8. Assist with trust account and retainer tracking as needed
9. Support general administrative functions, including document management and scheduling
10. Ensure confidentiality and professionalism in all client interactions

Required Qualifications

1. Direct, hands-on experience using Clio Manage for legal billing, invoicing, trust accounting, timekeeping, and matter management
2. Prior experience in a law firm or legal services environment
3. Bachelor's degree required
4. Excellent written and verbal English communication skills
5. Strong organizational skills and exceptional attention to detail
6. Ability to manage multiple priorities and meet deadlines in a remote work environment
7. Professional, reliable, and proactive approach to work
8. Dedicated home office setup with stable, high-speed internet

Preferred Qualifications

1. Experience supporting multiple attorneys in a mid-sized or high-volume law firm
2. Knowledge of legal billing practices, trust accounting, retainers, and IOLTA requirements
3. Experience handling collections, accounts receivable follow-up, or client billing inquiries
4. Strong client service or customer-facing experience

Compensation & Benefits

1. $21.00 per hour
2. W-2 employment
3. Medical, dental, and vision insurance
4. Paid sick leave
5. Annual performance-based bonus opportunities
6. Six-month compensation review with potential increase based on performance
7. Reimbursement for eligible business expenses
8. Professional development and growth opportunities
9. Supportive, collaborative, and fully remote work environment

About Equivity

Equivity provides virtual paralegal, administrative, and staffing services to law firms nationwide. Founded by an attorney, Equivity combines legal industry expertise with a commitment to exceptional client service. Our remote team thrives on professionalism, accountability, and delivering high-quality work that helps attorneys focus on practicing law.

Equivity is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.