Secretary II, Part-Time

Position Summary:

Rutgers, The State University of New Jersey, is seeking a part time Secretary II for the department of Medicine at the Robert Wood Johnson Medical School. The Secretary II provides administrative services for the Department of Medicine, Division of Endocrinology. Among the key duties of this position are the following:

• Coordinate and schedule appointments, meetings, and events for the division head and staff.
• Manages the calendar to avoid scheduling conflicts and ensure efficient use of time.
• Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
• Assists in preparing official letters, memos, and reports.
• Organize and coordinate division meetings, including scheduling, preparing agendas, and distributing relevant materials.
• Take minutes during meetings and distribute them to relevant parties.
• Arrange travel plans, including booking flights, accommodations, and transportation, for division chief and members attending conferences or other events.

Minimum Education and Experience:

• Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience.
• An additional year of experience is required in lieu of the secretarial program.
• College credits may be substituted on a year-for-year basis for secretarial experience.
• Up to sixty (60) credits may be substituted for two years of secretarial experience.

City: New Brunswick

State: NJ

Physical Demands and Work Environment:

• Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Moderate physical effort (lift/carry up to 29=0 pounds) for office supplies delivered.
• Work Environment: Moderate noise (examples: business office with computers and printers, light traffic).

Posting Number: 24ST0517

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.