Part-Time Admin POST NUMBER:

Company : Confidential

Job Type : Part-Time

Boston, Ma

Number of Applicants

:

000+

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Job Description - Part-Time Admin POST NUMBER:

Vaco Boston has partnered with our client in Woburn, MA to fill an Administrative Assistant position. Part-Time: 25-30 hours per week
Shift: 8:30AM-5:30PM Primary Responsibilities:

Administrative support, including coverage of phone lines, expense reimbursement, calendar management, meeting preparation, making copies, etc.
Coordinate internal and external meeting logistics including Outlook meeting requests, conference room booking, security clearance, agenda preparation and collating/distribution of materials, food & beverage coordination
Maintain and manage client, prospect and consultant contact information, mailing lists and related initiatives and mass mailings using CRM system
Assist with preparation and delivery of monthly, quarterly and ad-hoc client reporting deliverables using internal systems and processes
Manage conference registration, invoice management/check request and charitable/sponsorship process including expenditure tracking for all department initiatives
Oversee department calendar including scheduling of quarterly product reviews and other regular department and team meetings including involvement in semi-annual Sales Meetings
Maintain department electronic and hard files
Other tasks, as needed

Job Requirements :

Bachelor’s Degree preferred with 1-2 years of experience
Strong interpersonal and communication skills both oral and written
Highly dependable, strong client service orientation, commitment to excellence
Ability to handle multiple tasks and prioritize effectively in a fast paced environment
Attention to detail and proficiency with Microsoft Outlook, Excel, Word, PowerPoint
Strong work ethic and positive attitude
Ability to use good business judgment and maintain confidentiality
Quickbooks experience is needed.

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