26-021 Facilities, Grounds & Cemetery Secretary - Part-Time

The Community Services Director is seeking a responsible individual to perform secretarial work and administrative support duties for Facilities, Grounds & Cemetery Supervisors, manage service requests and work orders in order to provide timely closeout.

This is a part-time, 25 hour per week position.  $19.68 to $28.44 per hour.  Position is open until filled.

DUTIES AND RESPONSIBILITIES (Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class):
1. Input service requests, work orders and close out in a timely manner
2. Receives telephone calls and visitors to office. Screens for nature of business, answers general inquiries based upon knowledge of departmental operations and refers when necessary.
3. Assists Office Manager, with secretarial and clerical duties such as copying, scanning and data input.
4. Complete and maintain records and reports as required.
5. Coordinates activities with other employees, departments or agencies.
6. Establishes and maintains effective working relationships with employees, other departments and agencies, and the general public.
7. Maintains familiarity with and executes safe work procedures associated with assigned work.
8. Ability to work with grieving families for grave purchases and burial arrangements.
9. Performs other related duties as required.

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS: Ability to maintain effective working relationships with department heads, employees, City Council and the public and to deal with service problems courteously and tactfully. Proficient in computer operations and familiar with Microsoft Office. Ability to understand and follow oral and written instruction. Considerable knowledge of business English, spelling, arithmetic and vocabulary.

EDUCATION/LICENSURE/CERTIFICATION REQUIREMENTS: High school diploma or equivalent. Two years’ experience in office applications; or an equivalent combination of education and experience which demonstrates possession of the knowledge, skills and abilities required for the position. Maintain valid motor vehicle license.