Accountant

GENERAL FUNCTION:  

Under the general direction of the President, manages the internal accounting processes for Smart Dwellings. Will primarily work from home, but will occasionally need to make deposits or do other errands locally.

SPECIFIC RESPONSIBILITIES: 

• Maintains check register for each assigned entity. 

• Understand the principles of customer service and assist in proving a "Delightful New Home Experience." through all forms of communication (writing, verbal, appearance). 

• Process all construction bank draws and make timely deposits and recordation of same.   

• Reconciles all assigned checking accounts, including any “hand checking” petty cash accounts. 

• Processes invoices and approved purchase orders for payment in a timely fashion each week. 

• Is main liaison to all Smart Dwellings vendor and supplier accounting departments.

• Attends regular staff meetings. 
  

• Enters data into computer system each day.  Maintains vendor information and insurance database, paying careful attention to accuracy of paperwork and following up with Vendors to get mistakes corrected in a timely manner.

• Make and record deposits within 24 hours or one business day of receipt of checks or cash.   

• Tracks and reports on operational performance benchmarks and actual results as assigned by Owners.   

• Follows internal accounting controls to ensure professional and secure handling of Smart Dwellings’ finances. 

• Assist with handling computer closing process for all jobs closed during the month.   

• Accept job progress information from schedule. 

• Add new non-job invoices. 

• Add new vendors.
  


• Prepare checks. 


• Print Monthly Financial Reports for review by President


• Please note that all Additional questions in the next screen must be answered or application will be rejected without further review

PREREQUISITES FOR SUCCESS:  

• People skills to articulately and professionally handle communication with customers, employees and vendors.  
   

• Accounting and Finance ability to maintain accurate records, and accounting schedules.  Minimum of Associates degree in accounting required.  Thorough understanding of job costing essential. 
   

• Organizational aptitude to keep detailed records and a clean filing system and work area.
   

• Computer aptitude and willingness to learn to process needed data and to communicate via reports, spreadsheets and letters.  Excel, Word and Quickbooks Online accounting software experience a prerequisite.
   

• Willingness to learn new and varied tasks.
   

• Must have understanding and willingness to process draw requests in a timely fashion and to insist upon accurate reporting to/from banks.
   

• A willingness to handle accounts receivable collection when necessary.
  Coordinates with Sales to make sure all customer deposits received and recorded according to schedule
   

• Ability to hold confidential information that is proprietary to the management of Smart Dwellings
  
  


• Must be committed to continual improvement, always looking for ways to increase efficiency. Must be willing to grow and venture from comfort zone to increase capacity.

Position Measurements: 

1. Accuracy of Statements Balances. 

2. Checks and deposits entered per Smart Dwellings schedule. 

3. Accuracy of work.

4. Work done on time. 

ORGANIZATIONAL RELATIONSHIPS:  

REPORTS TO: President 

WORKS WITH: Smart Dwellings Management Team, banks and outside vendors and trade contractors. 

SUPERVISES: Future Administrative Support Staff, if revenue growth supports it