Accounting & Administration Assistant

Description

Essential Duties and Responsibilities: 

The Accounting & Administration Assistant will perform clerical and accounting assignments, assist the allocations department, as well as manage the front desk.

· Process check requests and expense reports on a regular basis

· Accurately review, code, and process vendor invoices

· Perform data entry associated with accounts payable

· Review and reconcile invoice discrepancies

· Address and respond to vendor inquiries

· Generate summary sheets to be used by the supervisor or auditor

· Proof accounting reports for clerical accuracy

· Set up new customer cards and coordinate with the supply chain team

· Assist the allocations team as assigned

· During harvest, clean sample rooms, prepare for visitors, and manage visitor events

· Greet visitors, manage phone calls, and handle mail and shipments

· Order office supplies and food 

· Plan and coordinate events

· Perform other related duties as assigned

Requirements

Education and Licensure/Certification Requirements: 

· High school diploma or equivalent required, with some bookkeeping coursework preferred

· At least two years of related experience preferred

Required Skills/Abilities:

· Excellent organizational skills and attention to detail

· Excellent written and verbal communication skills

· Ability to follow verbal and written instructions

· Proficient in Microsoft Office Suite or similar software

Physical Requirements: 

· Ability to safely and successfully perform the essential job functions consistently, meeting qualitative and/or quantitative productivity standards

· Ability to maintain regular, punctual attendance

· Must be able to lift and carry up to 20 lbs.

· Must be able to work in a fast-paced, loud, and labor-intensive environment in variable temperatures (from outdoor heat to indoor refrigerated coolers)

· Prolonged periods sitting at a desk and working on a computer