Accounting and Payroll Coordinator-Part Time

THE OPPORTUNITY

Reel Works is hiring a part time Accounting and Payroll Coordinator to support the day-to-day program related finance logistics for MediaMKRS.

Location: This position requires candidates to be based in the New York City Metro area, with the flexibility of a hybrid office environment. The physical office is located in Brooklyn, NY. 

Reports To: Senior Managers of Career Development

Compensation: Part-Time 18-22 hours per week; $25-$30 per hour 

Estimated Start Date: ASAP

Application Deadline: Feb.3rd, 2026

ABOUT THE ORGANIZATION

Reel Works mentors, inspires and empowers underserved NYC youth to share their stories through filmmaking, creating a springboard to successful careers in media and beyond. Using a unique, one-on-one mentoring model, Reel Works builds vital skills of literacy, leadership, and self-confidence to create productive futures for youth. The MediaMKRS program was launched by Reel Works in 2019 to address the crisis of inclusion in the media industry with a goal to diversify the media landscape and create equitable solutions. MediaMKRS educates and empowers individuals from diverse backgrounds to succeed in the media industry through comprehensive training, hands-on work experiences, networking opportunities, and unparalleled access to industry professionals needed for a thriving career. To learn more visit reelworks.org and mediamkrs.org. 

JOB DESCRIPTION

Under the direction of the Senior Manager of Career Development the Accounting and Payroll Coordinator will advance the mission and vision of Reel Works by supporting the finance logistics of the MediaMKRS Programs from the creation, actualization and reporting of program budgets and program grants; to processing student, instructor, and vendor payments and payroll to support the successful execution of the programs. We are looking for a meticulous, organized coordinator to support streamlining our processes, and to manage documentation and records proficiently to ensure correctness and promptness of program deliverables. 

WHAT YOU’LL DO 

Accounting and Payroll (70%)

• Program Participant. Manage participant invoice creation and tracking, issue stipends and resolve billing inquiries. Support the collection of wraparound services from program participants. Keep spreadsheets for reconciliation purposes.


• Program Support. Enter, process and confirm invoices and stipends for consultants, vendors, locations, models, etc. into our billing platform (Bill.com). Support credit card reconciliation process through Bill.com for MediaMKRS Team. Researching and ordering program supplies.


• Budget Actualization. Maintaining proper coding for program expenses to support budget actualizations on program basis. Track budgets, agreements, and invoices. 


• Certificate of Insurance. Issue and track certificates of insurance as needed. 


• Payroll. Manage all hiring paperwork, compensation and invoices to instructors and participants for both union and non union projects (working with Entertainment Partners and in-house payroll system).

Operations (30%)

• Grant Reporting. Support grant proposals and financial deliverables for program grants. Liaise with various parties to gather and share relevant information as requested. Systematically and meticulously maintain records and documentation.


• Travel. Coordinate travel and accommodations for program instructors and Reel Works staff. On-call / available to make last minute travel arrangements in liaison with the on site coordinator.


• Other relevant ad-hoc projects and responsibilities. As assigned by the Senior Manager of Career Development.

QUALIFICATIONS

WHAT YOU’VE DONE

• 1-2 years experience in accounting, finance, or as a production coordinator with accounting and administrative related experience


• Proficient with various aspects of accounts payables, payroll, and vendor negotiation


• Excellent verbal and written communicator with good interpersonal skills; comfortable establishing and building good, productive working relationships with a variety of people across all levels (executive to peers) and within the film and media industry


• Experience and passion for inclusion and working effectively with a diverse group of people and our BIPOC community


• Experience with financial tracking, actualization, reconciliation, and grant reporting, preferred


• Experience with Entertainment Partners, Bill.com and Quickbooks Online, preferred 


• Proficient in Google Apps [Drive, Calendar, Sheets, Docs, Hangouts and Mail] and experience with tools such as Zoom, Asana Salesforce, preferred

WHAT YOU BRING 

• Eligible to work in the U.S.


• Alignment and passion for our mission [Change the Story Tellers, Change the World!] and our core values [Growth, Accountability, Community, Self-expression, Equity, and Impact]


• Affinity for process and task management and enjoys administrative challenges 


• Natural ability to lead and operate independently, with appropriate level of day-to-day guidance from management


• Highly organized and flexible with proven experience thriving in a fast-paced environment where you juggled several responsibilities and/or vendors/customers


• Excellent execution and organizational skills. Must be able to complete tasks as instructed and keep very detailed records. 


• Personable, approachable, and demonstrates experience in a team-based work environment.


• High degree of integrity, reliability and trustworthiness and can maintain a high level of professionalism

Reel Works is an equal opportunity employer committed to creating and developing an inclusive staff team. BIPOC, people with intersecting identities - LGBTQIA+, women and non-binary people, people living with disabilities and others with lived experience being part of marginalized communities are strongly encouraged to apply. 

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, the application for all positions at Reel Works includes the option to respond to questions regarding gender, ethnicity, disability, and veteran status (learn more here). This information will not be used as selection criteria in connection with any employment decisions, and will be used solely as permitted by state and federal law. Self-reporting of personal identifiers is voluntary. While we appreciate your cooperation as we aim to ensure we attract a diverse candidate pool, we respect your right to decide whether to share your personally identifiable information. If you'd rather not share this information, feel free to select "Decline to Answer".

Reel Works is committed to protecting and respecting your privacy. For information about when and why we collect personal information on candidates, and how we keep it secure see our .