Accounting Assistant

Description

Position Overview

1. The Accounting Assistant is accountable to the Vice President of Finance and works with employees and managers of Pinecrest Academy to ensure proper recording of all receivables and payroll data
2. The Accounting Assistant will post all customer payments by recording check and credit card transactions
3. The Accounting Assistant will assist in the annual re-enrollment process
4. The Accounting Assistant will compile, review and enter payroll data, post wages, reconcile errors and maintain payroll records utilizing the payroll software
5. The Accounting Assistant will consult with employees regarding any payroll or paid time off discrepancies
6. The Accounting Assistant will keep and audit all records of paid time off
7. The Accounting Assistant will prepare and issue paychecks
8. The Accounting Assistant will prepare periodic reports of earnings, taxes and deductions
9. The Accounting Assistant will be responsible for assisting in reconciliations, including but not limited to, time and attendance, benefit billing, payroll deductions and stipends
10. The Accounting Assistant will record all employee complaints, questions and concerns about payroll services and communicate those to the Vice President of Finance

Requirements

Qualifications

1. The Accounting Assistant should meet the following requirements:
   1. Bachelor's degree in Business Management, Management or General Business
   2. Minimum of two years related payroll experience
   3. Must possess strong customer service skills, ability to communicate effectively, work with accuracy, and maintain confidential information
   4. Excellent attention to detail
   5. Excellent written and oral communication skills
   6. Ability to mulit-task and work independently in a fast-paced environment
   7. Strong organizational abilities, sound judgement, and problem solving skills
   8. Overall broad-based accounting knowledge and general ledger experience

Specific Responsibilities

The specific responsibilities of the Accounting Assistant include but are not limited to:

1. Record all payments received in the appropriate Financial Edge module ensuring all payments are recorded in the appropriate revenue account
2. Research, as necessary, payments received to ensure proper revenue recognition
3. Collect, confirm and process all time sheets
4. Verify taxes and deductions
5. Prepare and distribute all paychecks
6. Track all employee paid time off
7. Assist in month end reporting procedures
8. Assist in annual audit including work paper preparation and onsite support of auditors
9. Assist Vice President of Finance as needed in special projects and additional tasks

Supporting Materials

Guidebooks, policies and procedures are available in the School Manual to support the Accounting Assistant in the execution and achievement of this position’s specific responsibilities.