Accounting Assistant

A few things to get out of the way real quick.

• This is a part-time position that requires you to be in person at our office in Middleton, WI 53562, M-F.
• Office hours are 8:00AM to 4:30PM, but we need you here for 3-5 hours a day.

If the above is good for you… here are the rest of the details about the position 

This is who we are and what we do:

Since 2001, Fickett Structural Solutions has been on a mission to keep the country’s infrastructure safe. It is why we get out of bed each morning.  We have employees all over the United States, though our main offices are in Milwaukee, Portland, Olympia, Nashville, and Middleton, WI, which is where you will be working from. 

This is how we do it:

Fickett Structural Solutions, Inc. serves public and private owners in the A/E/C industry by providing inspection, testing, engineering, and quality assurance services of both “horizontal” and “vertical” structures from fabrication through the life cycle of the structure.

Ensuring public safety and structural performance is what we do. We strive to build solid, long-term relationships through education, honesty and openness – as well as our work ethic, and the diligent completion of every task.

Our company core values:

• Teamwork 
• Trust
• Commitment to relationships
• Humble
• Hungry
• Smart

We are a company that cares about relationships and results - not punch cards or time sheets. The clock isn’t the great determinator of value. Your results and relationships are. If you are looking for “just another job” this is not the role for you. 

Details about the position:

Who you are:

Trust and integrity are your north stars. You must be passionate about the details and like being part of a team. You love making sure our finances and operations are running like a well-oiled machine.

You are someone who is very detail and task oriented but can also see the big picture of the business. You strive to close loops with processes and data, making sure that all t’s are crossed and i’s dotted.

You are meticulous when it comes to your role. 

You thrive in being able to prioritize tasks, create SOPs, and working under self-imposed deadlines. 

You also LOVE critical thinking, solving problems and finding unique and efficient solutions that have positive ripple effects throughout the business.

When you look at your day, you run it efficiently and effortlessly, owning your tasks through to completion.

You are OK being on a small team and working across different offices with different personalities.

This is mostly a behind the scenes support role, with client interaction generally only to answer questions, help them bring their account current, or get past due invoices paid.

You have a sharp eye for detail and a quick mind that sees ways to uniquely solve problems all the while improving systems for the betterment of the team and client.

You are a good communicator and an ambivert who loves to ask “when and how?”

You are a quick learner who is great at taking direction and execution but also takes the ball and runs with it to create even better solutions.

You are also good at working with a few moving parts to get from start to completion.

You believe in the pursuit of excellence. Not just getting something done, but rising to the occasion and bringing your best to each interaction you have with the team and client.

You are looking for a place to call home, not just your next paycheck.

Lastly, you need to be comfortable with having a background check due to the nature of this role

What you'll be doing

AP/AR

• Review, verify, and process invoices from vendors, ensuring that all necessary information is complete and accurate before payment.
• Prepare and process payments, including checks, ACH transfers, and credit card payments, ensuring timely disbursements and compliance with payment terms.
• Maintain accurate and up-to-date vendor records, including contact information, payment terms, and any special instructions related to invoicing or payments.
• Monitor overdue accounts and make collection calls as required. 
• Deposit and accurately record client payments in a timely manner. 

Accounting/Reporting

• Provide support during audits and month-end closing activities. 
• Assist with reconciling accounts payable transactions, ensuring that vendor statements and internal records match and resolving discrepancies when needed.
• Keep organized records of financial documents.
• Maintain bookkeeping standards while ensuring that company policies and procedures are followed.
• Assist with payroll functions by using our third party payroll processor to enter employee time and expenses. 

Why you should be interested in this role:

This role is a critical part of the team. You assist to make sure accounting is moving efficiently, getting done accurately, improving where necessary, and supporting the Accounting Manager. 

We need someone to help make sure that we have a smooth accounts payable and receivable process that meets the needs of the company.

You will help us make sure that invoices are paid, not only in a timely manner, but correctly so that our team and vendors can be in a happy coexistence.

We want you to be able to take ownership over your duties and will provide training, but we do not want to have to micromanage you and how you tackle your day and to-dos once you are up and running. We want you to be able to make a plan and follow it through.

Why this job is important:

We really need someone that can take ownership of all of AP and AR so the Accounting Manager can focus on client contracts and big-picture financials.

You’ll be an integral part of the operations of the business and accounting support. 

Bottom Line:

If you are loyal, self-inspired, project oriented, organized, value quality work, and play to win, you could be who we have been searching for!

Compensation:

This role is hourly starting between $25-$30/hour depending on your experience level.

Directions to apply:

If you would like to be considered for the position, please submit your resume and cover letter telling us what excites you most about this role and working with Fickett. Any applications that do not follow the above directions will not be considered.

Job Types: Part-time

Benefits:

Opportunities for professional growth and a great company culture with strong values. 

• 401k Retirement plans

Schedule:

• Day shift
• Monday to Friday