P

Accounting Manager

icon building Company : Philadelphia Visitor Center Corporation
icon briefcase Job Type : Part-Time
icon geo-alt United States

Number of Applicants

 : 

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Job Description - Accounting Manager


Part time – between 20 to 25 hours/week; hybrid
Position reports to:  CFO
Position oversees the following staff positions:  n/a
Position description: 
The Accounting Manager will be responsible for supporting the Philadelphia Visitor Center Corporation (PVCC) CFO on a wide variety of fiscal responsibilities to maintain the financial integrity of the organization  This position will work approximately 20 - 25 hours per week (hybrid role).
Position duties:
Personnel and Payroll Administration:
  • Manage the establishment, maintenance, and ongoing modification of employee accounts across payroll (ADP) and benefits platforms
  • Execute bi-weekly payroll cycle with high accuracy, including the management of tax withholdings, garnishments, and 403(b) contributions
  • Manage the timely filing of annual information returns including 1099-NEC/MISC processing
Accounts Payable Management:
  • Oversee accounts payable process up to payment initiation, ensuring accurate coding and adherence to internal approval hierarchies (with vendor invoices in BILL.com and company credit card charges in Quickbooks)
  • Prepare periodic budget-to-actual reports for individual departments and for full organization
  • Collaborate with members of the marketing team to complete monthly, quarterly and annual grant reports (Phlash Program)
Revenue Cycle Management:
  • Manage invoicing for services provided to external stakeholders
  • Accurately record bank deposits within Quickbooks for designated departments
  • Monitor and analyze receivables
Departmental Collaboration:
  • Manage Engagement & Experience Department internal budgeting and contracts with third parties
  • Manage various trackers including donor subledger; facilities rental payments; program sponsor list and payroll adjustments
Other financial administration, reporting and analysis as needed.
Qualifications:
  • Bachelor's degree in Accounting or a related field
  • 5+ years of hands-on experience in a staff accountant or comparable accounting role
  • Experience with Quickbooks, ADP and Bill.com preferred
  • Ability to prioritize tasks and manage time effectively to meet deadlines
  • Ability to work productively in a fast-paced, dynamic environment
  • Ability to work independently and as part of a team
  • Strong analytical and problem-solving skills
  • Excellent attention to detail and accuracy
  • Ability to handle and protect confidential information, including donor information, employee information, and financial data

 
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