Accounting Specialist

Job Title: Accounting Specialist

Department: Finance

Reports to: Finance Director

FTE Status: Part-time

Exemption Status: Non-Exempt

Location: Onsite

Schedule: 24 hours/week, scheduled by Director

Wage: $20.00 - $26.45/hour, starting wage based on experience

Benefits: PTO, Aflac, Retirement Plans, Life Insurance, STD, Membership, and Discounts

The Accounting Specialist supports the daily financial operations of the organization by processing accounts payable and receivable, reconciling financial records, managing invoices and collections, and ensuring accurate documentation and compliance. This role works closely with the Finance Director to maintain accurate financial data, monitor past-due accounts, and support monthly reconciliation processes. The position also provides administrative support to the Finance department and interacts with vendors, staff, and guests as needed.

Duties/Responsibilities:

• Processes accounts payable and receivable transactions, including vendor payments, customer invoicing, payment posting, and reconciliation of discrepancies.


• Reconciles expense reports, monthly statements, revenue accounts, and other financial records to ensure accuracy and completeness including W-9 and 1099 annual reports.


• Reviews billing statements, invoices, and supporting documentation for accuracy and compliance; resolves issues in coordination with the Finance Director.


• Maintains and updates customer and vendor records; manages documentation related to billing, collections, and account changes.


• Monitors past-due accounts, prepares standard collection correspondence, and communicates with customers regarding outstanding balances.


• Manages petty cash, sales tax reporting, and routine accounting data entry, including deposits.


• Provides general administrative and clerical support to the Finance department as needed.


• Performs other related duties as assigned by the Finance Director.

Qualifications

Education and Experience:

• 2+ years of work experience in bookkeeping or clerical accounting


• Accounting degree preferred but not required


• Knowledge of various accounting software

Required Skills/Abilities:

• Excellent verbal and written communication skills.

• Excellent organizational skills and attention to detail.


• Excellent time management skills with a proven ability to meet deadlines.


• Strong analytical and problem-solving skills.


• Ability to prioritize tasks.


• Proficient with Microsoft Office Suite, point-of-sale systems, and digital file organization tools (e.g., SharePoint, Google Drive, or similar).

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.


• Must be able to team lift up to 40 pounds at times.


• Must be able to traverse property.

Work Environment:

• Work is performed primarily in an office.


• Mostly indoors, but may be outdoors in all weather conditions depending on day’s events


• May interact with guests, staff, and vendors

This position will be close on March 16, 2026 at 4:00pm.