Administrative and Special Projects Assistant - Part-Time

Administrative and Special Projects Assistant - Part-Time 

Position Overview 

We seek a detail-oriented Administrative and Special Projects Assistant to support our president's initiatives and office operations. This role combines fundraising support, operational management, and financial assistance. The position is initially for a 4-month period, with the potential for extension and additional hours based on organizational needs. 

Key Responsibilities 

Development & Membership Support 

• Maintain and update donor database with accurate contact information 

• Research potential donors and analyze giving patterns 

• Prepare meeting materials and follow-up communications 

• Record and deposit incoming physical checks 

Office Management 

• Track office supply inventory and place orders when needed 

• Liaison with building management, IT when needed 

Document & Data Support 

• Maintain organized digital and physical filing systems 

• Perform systematic database cleaning, including validating and organizing CRM and Mailchimp contact list and manage ongoing data maintenance 

Requirements 

• 2+ years administrative experience 

• Proficiency in database management, Google Suite and Microsoft Office 

• Strong organizational skills and attention to detail 

• Experience with donor management systems preferred 

• Ability to work independently and prioritize tasks 

Schedule & Location 

• Part-time position: 8 hours per week 

• Required presence in NYC office weekly 

• Flexible scheduling around core business hours 

Compensation Hourly rate ranges from $25 to $32 commensurate with experience. 

Apply with resume and brief cover letter explaining your interest in nonprofit administration.