Administrative Assistant

Description

JOB TITLE: Administrative Assistant 

DEPARTMENT: Administration 

EXEMPTION: Non-Exempt

REPORTS TO:  Director of Data Systems & Analytics

SUPERVISES: N/A

Center for Family Life (CFL) is seeking an administrative assistant to provide essential multi-faceted support to CFL’s family, youth, employment, and community service programs.  

Job Description:  

Responsibilities may include, but are not limited to:  

• Review participant intake documents  
• Enroll participants and enter attendance into online databases  
• Check participant folders and staff folders for accuracy  
• Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners 
• Type in data provided directly from program participants 
• Create spreadsheets with large numbers of figures without mistakes 
• Verify data by comparing it to source documents 
• Update existing data 
• Retrieve data from the database or electronic files as requested 
• Perform regular backups to ensure data preservation 
• Sort and organize paperwork after entering data to ensure it is not lost 
• Help to assign tasks and oversee office interns  
• Perform general office duties:  answer multi-line phone, check voicemails, file documents, etc. 

Skills Required: 

• Proven experience in data entry 
• Fast typing skills; Knowledge of touch typing system is strongly preferred 
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.) 
• Working knowledge of office equipment and computer hardware and peripheral devices 
• Basic understanding of databases 
• Good command of English both oral and written and customer service skills 
• Great attention to detail and excellent organizational skills 

Qualifications: 

• High School or Equivalency Diploma required 
• Bachelor’s  Degree, preferred 
• Years of Experience: At least one year of office-related experience required  
• Bilingual in Spanish or Chinese preferred  

Other requirements:  

• Is highly dependable  
• Has a flexible personality, ready to switch tasks when asked  
• Is able to effectively communicate with teenagers, parents, and outside agency staff  
• Enjoys working in a friendly, exciting and fast-paced environment  
• Is able to present themselves professionally at all times and demonstrate appropriate boundaries with teens, parents, coworkers, and outside agency staff  

Anticipated Start Date: 07/01/2025

This is a part-time position at 15 hours per week. The hourly range is $16.50 - $20.00 per hour.