Administrative Assistant

Description

Position:   Administrative Assistant

Classification:  Part-time, non-exempt

Reports to:    Superintendent of Catholic Schools 

Position Objective

The Administrative Assistant position for the Catholic Schools Office will support the Superintendent, Associate Superintendent, and Director of Athletic Programs. This position is part time averaging 20-25 hours per week.

Essential Duties 

• Help to set-up and organize professional development sessions, meetings, and other events hosted by the Catholic School Office or Director of Athletic Programs.
• Provide bookkeeping/record keeping for the Catholic School Office and the Parochial League. 
• Coordinate teacher and principal recruiting events.
• Manage and schedule appointments for  the Superintendent and Associate Superintendent.
• Maintain principal/director/parochial league files and general office files.
• Provide transcripts and employment verification as requested.
• Answer phone calls and make calls for the Superintendent, Associate Superintendent, and Director of Athletic Programs.
• Special Projects as directed by Superintendent or Director of Athletic Programs.

Knowledge, Skills and Abilities

• Respects and maintains strict confidentiality with sensitive matters.
•  Maintains professionalism in all circumstances.
• Builds collaborative working relationships.
• Uses strong verbal/written communication skills to      exchange information clearly and concisely. 
• Adapts to changing business needs, conditions and work responsibilities.
• Takes personal responsibility and acts with urgency to meet individual and organizational commitments.

Basic Qualifications

• 3 or more years’ experience in office management
• Intermediate to advanced skill level using various computer program applications including: Microsoft Office, Excel, Outlook, desktop publishing, Canva, etc. 
• Proficient bookkeeping/record keeping skills.
• College degree is preferred

Requirements

 Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.