Administrative Assistant

Administrative Assistant: Part Time

Compensation: $16/hr

Location: Northfield, Ohio (In Office) - 9821 Olde 8 Rd, Northfield, Ohio 44067

Hours: +/-20 hours per week, Monday–Friday, 10:30 AM – 2:00 PM

About EQUES® Law Group

At EQUES®, we believe that law is more than paperwork and process — it’s people. We are a growing, mission-driven law firm that represents individuals, families, and businesses with integrity, clarity, and boldness. Our team is committed to excellence in client service, and the first impression we make starts with you.

About the Role

We are seeking a Part-Time Administrative Assistant to facilitate the efficient operation of the assigned office by performing a variety of clerical and administrative tasks. The ideal candidate is highly personable, detail-oriented, and thrives in a fast-paced environment where client needs come first.

Benefits

• Health, Dental, Vision, and 401k Benefits are not offered with this position.


• Qualifying holiday and PTO benefits are provided per firm policy

Key Responsibilities

• Answers and transfers phone calls, screening when necessary.


• Welcomes and directs visitors and clients.


• Maintains filing systems as assigned.


• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.


• Responds to and resolves administrative inquiries and questions.


• Coordinates and schedules travel, meetings, and appointments for lawyers and paralegals.


• Records and distributes minutes or other records for meetings.


• Maintains office supplies and coordinates maintenance of office equipment.


• Maintains a system for recording expenses and the use of petty cash.


• Maintains a clean office by wiping down surfaces, taking out trash and sweeping floors.


• Performs other related duties as assigned.

What We’re Looking For

• Exceptional communication skills: You must be warm, articulate, and attentive in every interaction.


• High attention to detail: Accurate documentation and intake records are critical.


• Emotional intelligence: You can empathize, listen, and navigate sensitive conversations with professionalism.


• Strong time and task management: You will juggle multiple intakes in a day, moving quickly and efficiently from one to the next.


• Ability to work independently: You can follow instructions and ensure that work is fully completed (start to finish) with minimal or no oversight.


• Comfort with technology: Proficiency with intake platforms, digital scheduling tools, and office software.


• Education: High School or Associate’s degree in related field preferred.


• Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Why Work with EQUES®?

You’ll be joining a team that values people — not just clients, but each other. We believe that our intake team sets the tone for client relationships and plays a vital role in our firm’s mission. You’ll have meaningful work, a supportive team, and the opportunity to grow with a firm that is forward-thinking and client-centered.

What We Look For in an EQUES Team Member

• To be successful at EQUES, you must align with our core values:


• Intellectual Honesty & Emotional Intelligence – Exhibit integrity and self-awareness in decision-making, interpersonal interactions, and internal and external communication.


• Empowerment Through Leadership – Support and educate clients and potential new clients while collaborating with colleagues.


• Innovation in Legal Services & Business Building – Find creative, strategic ways to deliver exceptional legal representation and grow the firm.


• Respect & Professionalism – Maintain a high level of professionalism with clients and colleagues.

Qualifications

• Experience in document processing, case management, or front-office roles.


• Familiarity with law firm operations, especially in HOA (preferred).


• Prior experience in fast-paced service environments.


• Ability to manage multiple tasks and deadlines with minimal supervision.


• High attention to detail and organizational skills.


• Excellent written and verbal communication skills and customer service acumen.


• Familiarity with Clio, Box, RingCentral, Anva, and Mac (Apple) Computers are a plus.