Administrative Assistant

All God's Children International is actively seeking a dedicated individual to serve as our Administrative Assistant located in the Vancouver, WA area. This is an on-site, part-time position working 3 to 5 hours per week. 

The Administrative Assistant supports the administrative operations of AGCI by managing incoming and outgoing mail and overseeing order fulfillment for the organization’s merchandise. This role ensures timely, accurate shipping and helps maintain inventory records and organization within the mail and merchandise area.

ABOUT US

We are the world’s leading child advocacy and trauma disruptor organization. For 30+ years and counting, we have remained relentless in our commitment to stand up for children who need family by working across the continuum of care to dismantle systemic trauma.

Today we are unlocking possibilities for over 123,000 children per year across the globe. Our reach has expanded across 25 countries spanning five continents. We work every day to dismantle the systemic trauma that sits at the heart of the orphan crisis that still affects over 8 million children. Thanks to God’s provision, children facing the darkest realities experience powerful emotional healing every day and learn the hope of the Gospel. Because no child should be alone.

ESSENTIAL DUTIES AND RESPONSIBILITIES

MAIL & MERCHANDISE MANAGEMENT

• Receive, sort, scan, and distribute incoming mail and packages to the respective departments or individuals. 
• Accurately pack and ship customer merchandise orders from headquarters.
• Print and apply shipping labels; prepare packages for pickup or drop-off.
• Track outgoing shipments, update internal records, and address basic shipping issues such as returns or delays.
• Maintain inventory records and notify the supervisor when stock or shipping supplies need replenishment.
• Keep the mail and merchandise area organized, clean, and well-stocked with shipping supplies.
• Liaise with internal departments to facilitate the timely delivery of important documents and packages. 

ADMINISTRATIVE SUPPORT

• Communicate effectively and professionally with staff and external contacts.
• Maintain punctual, regular, and predictable on-site attendance.
• Respectfully take direction from the VP of Finance and work collaboratively with the team.
• Maintain confidentiality of sensitive information.
• Perform other clerical or administrative duties as assigned. 

SUPERVISORY RESPONSIBILITIES 

This job has no supervisory responsibilities.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING SKILLS

• Strong attention to detail and organizational skills.
• Basic computer skills (e.g., label printing, shipment tracking).
• Ability to prioritize workload and manage time effectively.
• Excellent communication and interpersonal skills.
• Ability to lift and move boxes up to approximately 20–30 lbs.
• Previous experience in the mailroom, shipping, or merchandise fulfillment is preferred but not required.

EDUCATION and/or EXPERIENCE 

One to three years of experience in a similar administrative role is required.

CERTIFICATES, LICENSES, REGISTRATIONS

Must possess a valid driver’s license and ability to supply appropriate documentation/identification to travel authorities when traveling domestically and internationally.
 

COMMUNICATION SKILLS
Ability to read, analyze, and interpret general business correspondence, reports, and inquiries. Ability to write error-free business correspondence, reports, and presentation materials. Ability to effectively distill and explain complex concepts, present information, and respond to questions from supervisors, donors/sponsors, clients, vendors, organization partners, and the general public.
 

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
 

COMPUTER & TECHNICAL SKILLS
Job requires advanced basic computer skills including logging on to systems, word processing, spreadsheet, report writing, project management, presentation creation/editing, database, use of internet and communication by e-mail. Requires knowledge of, and use of, Microsoft Office 365 including Outlook and Teams. Ability to learn Donor Database and Case Management Software.
 

REASONING ABILITY
Ability to work with and protect extremely confidential files and information, and have the appropriate discernment regarding handling issues of varying complexity and sensitivity. Ability to define problems, collect data, establish facts, and draw valid conclusions, and can deal with a variety of abstract and concrete variables. Has the discretion to weigh the levity of an issue and pass it along to the appropriate party/leader within the organization, as needed.
 

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, or hike, use stairways to climb to multiple floors within office buildings, use hands and fingers to keyboard or dial, reach with hands and arms, and see, smell, talk, or hear. The employee must have the ability to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close and distance vision, the ability to distinguish colors, peripheral vision, depth perception, and the ability to adjust focus, especially with frequent computer use. Strong physical fitness will be required to be successful in this job.
 

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the office work environment is usually moderate.

This position requires the successful completion of an extensive criminal background check. All candidates must be legally eligible to work in the United States without company sponsorship. All team members at All God's Children International are required to agree to and abide by our Statement of Faith.
 

COMPENSATION

$21.00 - $23.00 per hour, depending on experience.

BENEFITS

For our part-time positions, we offer PTO on an accrual basis and up to 11 paid holidays.
 

HOW TO APPLY
Please submit your application through our Careers page at https://allgodschildren.org/about-agci/careers/. To apply, submit your resume and cover letter. Your cover letter should speak to your qualifications and interest in this role. Please note that applications without the required materials will not be considered.

 OUR STATEMENT OF FAITH

All God’s Children International believes…
 

…the Bible is the sole, inerrant, and infallible Word of God, verbally inspired by Him, and is the only and final authority for the Christian faith and life
 

…that there is one triune God, as revealed in the Bible, eternally existent in the persons of the Father, the Son, and the Holy Spirit. These three are one in essence, but distinct in person and function:
 

…God the Father is the first person of the Trinity. As infinite Spirit, He is the source, support, and end of all things. He is the designer of creation, speaker of revelation, the author of redemption, and the sovereign of history.
 

…Jesus Christ is the second person of the Trinity. In His incarnation, He was fully God and fully man. By His virgin birth, sinless life, miracles, vicarious and atoning death through His shed blood, and His bodily resurrection, He became the physical manifestation of the Godhead and Savior to mankind.
 

…the Holy Spirit is the third person of the Trinity. He is the agent of conviction, salvation, indwelling, baptism, sanctification, and illumination of all who are born into God’s family through Jesus Christ.
 

…that any man can receive the free gift of salvation and eternal life through the saving power of the Holy Spirit, by repentance of sin, and by placing personal faith in the person and finished work of Jesus Christ as Lord and Savior.
 

…in the resurrection of both saved and unsaved people. The saved are resurrected into eternal, conscious fellowship with the Lord, and the unsaved are resurrected into eternal separation.
 

…in the spiritual unity of believers through the indwelling power of the Holy Spirit which brings all believers into union with Jesus Christ and with His body, the church.
 

…that the scriptural practices of the church, given by the Lord, are Baptism and Communion.
 

…that God has ordained the local church for the perpetuation of His truth and work in the world.