Administrative Assistant

ABOUT MATIFIC

Matific is a leading global EdTech provider, delivering an adaptive online learning platform for primary school mathematics. With our product being utilised by millions of students, teachers and parents in 100+ countries we are helping educate the youth and bring equality to education. With over $50M USD invested and a global team of over 200+ employees, we are committed to achieving our goals. We’ve also picked up a number of awards including numerous CODiEs, Academics’ Choice and Edtech Digest to name a few.

THE ROLE

We are seeking a highly motivated and detail-oriented Administrative Assistant to support our finance and operations teams in a part-time capacity (with at least 2 days in the office). This role is ideal for someone proactive, organized, and capable of managing both administrative and financial tasks. This is an exciting opportunity to contribute to a fast-paced, mission-driven environment where your work will directly support the company’s continued success.

KEY RESPONSIBILITIES

• Oversee office maintenance and ensure a clean, functional, and well-equipped working environment.
• Manage computer equipment and IT-related assets, including sourcing laptops and accessories for new employees and maintaining inventory records.
• Maintain office supplies and coordinate food deliveries for meetings and events.
• Organize internal team events and provide day-to-day administrative support across departments.
• Efficiently process supplier orders and payments, ensuring accuracy and timeliness
• Issue invoices, deposit checks, and liaise with the finance team to ensure correct recording in systems.
• Respond to customer inquiries related to invoices, ensuring timely, professional, and accurate communication.
• Follow up with customers on outstanding payments and maintain accurate collections records.

• Part-time availability (3 days per week with flexibility in both working hours and days; minimum 2 days in-office)
• Fluent English (mandatory), with excellent verbal and written communication skills
• High school diploma or higher
• Prior experience in an administrative, finance, or operations support role
• High attention to detail, strong organizational skills, and ability to work independently
• A collaborative team player with a positive, solutions-focused attitude

• A business with a strong purpose to provide quality education to children globally
• A fast-paced environment, fast-growing SaaS company
• Work with ministries of education, leading high-profile global publishers and partners
• Work closely alongside seasoned, successful entrepreneurs 
• Opportunity to innovate and challenge the status quo
• Great remuneration package with significant upside potential