Administrative Assistant

The Administrative Assistant will support the organization by provided a full range of moderate and complex administrative assignments.

Duties and Responsibilities:

• Compose, edit, proofread, print, or distribute correspondence, memoranda, promotional materials, forms, newsletters, manuals and reports


• In partnership with leadership and management team members support the development, tracking, and updating of policy and procedure documents and manuals


• Assists with meeting preparations including coordination of room reservation, room set up, coordination of resources including but not limited to information technology and refreshments if applicable


• Responds to and resolves administrative inquiries


• Collects and distributes mail upon receipt


• Responds timely and professionally to all incoming calls, emails, and visitors


• Assists with event planning and travel arrangements


• Responsible for ordering and maintaining inventory of office supplies


• Supports tasks of Executive Assistant as assigned during periods of out of office


• Maintains filing systems as assigned


• Participate in staff and quality improvement meetings and trainings as necessary


• Performs other duties as assigned by supervisor
  

Skills and Qualifications

·        A high school diploma or equivalent, Associate’s or Bachelor’s degree is preferred

·        Ability to communicate effectively in writing and verbally, face-to-face, via virtual technology and over the phone

·        Maintain a friendly, courteous, and professional tone in all communication formats

·        Complete all assigned duties with confidentiality, discretion, and accuracy

·        A valid Ohio Driver’s License and auto insurance with an acceptable driving record.

·        Reliable transportation and willingness to travel throughout Lucas County

·        Knowledge of basic computer programs (Microsoft Office Suite) required

·        Ability to work closely and effectively as a team player with NHA staff, community leaders, and health professionals

·        Possess a strong desire to carry out and promote the mission and vision of Neighborhood Health Association

·        Detail oriented along with the ability to manage time efficiently.

·        Pleasant and professional demeanor and temperament during stressful and difficult situations

·        Ability to relate effectively to a diverse group of employees and patients in a professional and courteous manner

·        Must be able to work independently in a fast-paced environment with regular interruptions

·        Must be able to perform multiple tasks and detailed work, problem solve, reason and perform basic mathematical calculations

Lifting Requirements:

Sedentary Work – Exerting up to 10 pounds of force frequently, 25 pounds occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.