Administrative Assistant

Executive Support

• Help manage productivity reports
• Support financial and bookkeeping needs (cc coding)
• Book and manage travel arrangements
• Develop and manage employee engagement efforts
• Manage leadership team schedules and book meetings
• Attend leadership meetings as requested and capture meeting notes

Office Admin

• Greet all office guests and prepare meeting spaces
• Purchase and stock all office supplies
• Maintain office snacks and beverages
• Handle scheduling and food, requirements for all staff meetings
• Coordinate outgoing mail and ensure delivery of staff mail
• Manage employee PTO schedule and office holidays calendar
• Ensure that office areas are tidy and presentable, especially for client meetings

Operational Management

• Manage vendors and services
• Coordinate all vendor site visits
• Proactively address maintenance issues, changes and upkeep
• Support office transitions, moves and other updates
• Support staff and initiative teams
• Support new employee onboarding
• Coordinate staff events
• Participate in special events/requests as needed

• Minimum of High School Diploma or GED
• Administrative work experience in an office or agency environment
• Professional communication skills and responsiveness to team needs
• Strong organization and multi-tasking experience
• Ability to prioritize and manage expectations
• Proficiency in computer skills and Microsoft Office programs
• Proactive thinking and strong problem solving and skills