Administrative Assistant

ARM Group is looking for a self-driven, energetic part-time Administrative Assistant in our State College, PA Office. The ideal candidate must be able to work independently, able to multi-task in a fast-paced environment, be detail-oriented, have exceptional organizational, oral, and written skills, have strong proofreading and professional communication skills, maintain confidentiality, and possess advanced skills in Microsoft Word and Excel with working knowledge of PowerPoint. As a key member of our State College team, the Administrative Assistant will provide vital support to engineers, project managers, and technical staff to help keep projects on track and clients well served. This role offers the opportunity to work closely with a collaborative team in a professional office environment while gaining exposure to the environmental consulting industry. We are looking for someone who brings initiative, reliability, and a positive attitude to the workplace, and who thrives on ensuring day-to-day operations run smoothly. 

Primary Responsibilities: 

• Document preparation, filing, and scheduling 
• Maintain office’s file archives 
• Greet visitors and be the first impression of the company 
• Prepare and review letters, memos, reports and other correspondence 
• Proof-read and QA documents for spelling, grammatical and graphical correctness 
• Handle phone calls and messages 
• Copy, collate, assemble, bind, and issue final reports, proposals, qualifications packages, letters, mailings, etc. 
• Run errands to local businesses and client’s offices, and for other company needs 
• Book travel arrangements for employees 
• Prepare and edit spreadsheets and slide presentations 
• Coordinate company events and meetings, attend such meetings, then prepare meeting minutes 
• Coordinate and maintain office/kitchen supplies, and the maintenance of the office equipment 
• Assist in the creation of marketing materials and communications 
• Assist in local vendor, vehicle fleet and equipment management 
• Enter equipment usage onto projects for client billing 

• High School diploma 
• 0-4 years of experience in an administrative role 
• Proficiency in Microsoft Excel 
• Detail-oriented with excellent organizational skills 
• Strong written and verbal communication abilities for internal and external interaction 
• Capacity to work independently and collaborate with peers when appropriate 
• High level of integrity and professionalism 

Your Wellness, Our Priority: A Look at Our Benefits

We invest in our team's well-being and future through a comprehensive benefits package with a range of offerings designed to support you holistically. Our health and wellness offerings include two Health Insurance options (Traditional PPO and QHDHP with an HSA), vision and dental coverage, life insurance, disability protection, accident and critical illness coverage. To enhance your future financial security, we provide a 401(k) with company match, HSA/FSA accounts, and 529 college savings plans. Work-life balance is prioritized through our generous PTO starting at 15 days per year and 10 paid holidays per year, giving you ample time to rest, recharge, and attend to life outside the office. An Employee Assistance Program is provided to you and your household with resources to assist you in managing a variety of situations. We invest in your professional growth through our Tuition Reimbursement program and continuing education opportunities. After 6 months of employment, all team members become eligible for quarterly bonuses, providing additional avenues for financial growth. This robust package is designed to foster a workplace where you can thrive both personally and professionally, underscoring our dedication to your overall well-being and future success.