Administrative Assistant

Handley Regional Library seeks efficient and detail-oriented Administrative Assistant with experience using Microsoft Office / Excel , office supply procurement, and cash handling.

Hours per week: 20 (morning hours are required)

Rate of Pay: $13.50/hr

Reports to: Deputy Director

Fair Labor Standards Act: Non-exempt

Benefits: Includes prorated vacation, sick leave, and paid holidays

Position Summary

Performs administrative and clerical work under the supervision of the Deputy Director. Examines work routine on a daily basis to ensure that he or she is working as efficiently as possible. Makes suggestions to supervisor for improvement of overall procedures to improve efficiency and service. Performs other support tasks as required.

Major Duties

• Counts and records all fine money from circulation desk daily.  Reconciles cash and credit card transactions to the circulation fine summary report. 
• Counts and records all other money weekly, including inter-library loan, fund raising, donation box, and copier from all library branches.
• Makes bank deposits.  
• Maintains inventory of library and office supplies. Orders supplies as needed. Tracks purchasing history of supply orders. 
• When necessary, delivers and/or picks-up mail from the post office. Occasionally, requires use of personal car.
• Assists the Executive Assistant with mailings of Library Board materials, Director's reports and any other copies as needed.
• Assists other administrative with other tasks as needed

Supervisory Controls

Works under the supervision of the Deputy Director, although may operate with some independence once procedures are learned. Work is reviewed on-the-job, through regular conferences and annual performance evaluations.

Guidelines

Policies and procedures of the Handley Regional Library and the Five-Year Plan of the Handley Library.

Complexity

Work is routine to complex in nature and requires attention to detail, accuracy, and the use of judgment, discretion and tact.

Scope And Effect

Work performed is essential to the smooth and efficient operation of the public library and affects library employees and the general public.

Personal Contacts

Contacts are with the library personnel, bank, vendors, and general public.

Physical Demands

Building requires walking up stairs and ability to carry 25-pound box, load and use a

hand truck, bend, lift, and reach.

Work Environment

Work is performed in public library setting during regular business hours, as well as

being outside for short periods of time in all types of weather .

Knowledge, Skills, and Abilities Required

Some knowledge of the purposes and functions of public libraries; ability to work independently if needed; ability to learn procedures readily; ability to schedule time and projects efficiently, ability to understand and follow oral and written instructions; good organizational, clerical and mathematical skills; word processing ability, ability to prepare written materials for the staff or public; ability to use a calculator and copier; discretion in maintaining the confidentiality of personnel records; ability to be flexible in meeting demands of staff; ability to establish and maintain effective relationships with co-workers.

Education, Training, and Experience Required

Four years of college or equivalent experience. Preferred: training in Microsoft Office software, experience in personnel or financial work.