Administrative Assistant

Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

The Role:

Thornton Tomasetti is seeking a part-time Administrative Assistant who will provide administrative support to several Practice Leaders and their teams. The Administrative Assistant must be proactive, creative, and enjoy working in a collaborative team player environment.

The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a balance of multiple priorities and deadlines. Provide administrative support to both internal and external parties with a high level of professionalism, and in a manner that reflects positively on the organization.

Responsibilities:

• Maintain a daily calendar of meetings and events for managers, scheduling.

• Prepare agendas, reports, and other documents in support of objectives for project managers and their teams.

• Support project team in downloading, logging and uploading project documents.

• Assist and cover for the administrative team, as needed.

• Update and maintain licensing for Principals.

• Input and update client/opportunity/project information in Microsoft Dynamics 365/Deltek, as needed.

• Arrange travel and accommodations as needed. Prepare expense reports.

• Assist team in coordination with Marketing, as needed.

• Welcome team meeting guests by greeting them, in person or on the phone; answering or directing inquiries. 

• Assist the Office Manager and Leadership, as needed.

• Represent the company and its team members in a positive light through great follow-through skills and sound judgment.

Requirements:

• Bachelor's degree required.

• 2+ years of related experience providing administrative support in an office environment.

• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint).

• Excellent communication and time management skills; proven ability to meet deadlines.

• Collaborative, proactive, team-oriented experience and approach.

• Reasonably flexible hours as required by team members.

• Ability to function well in a high-paced environment; willingness to perform additional duties as assigned.

Benefits

Depending on your employment status, benefits may include:

• Medical, Dental, Vision, Life, AD&D, Disability and other voluntary benefits

• Flexible Spending Accounts for Medical & Childcare

• Paid Time Off, Family Leave for New Parents, Volunteer Time

• Tuition Reimbursement

• Commuter Transit (where available)

• 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments

• Fitness Reimbursement

• And other various wellness, diversity/inclusion and employee resource programs and initiatives

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

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