Administrative Assistant

ADMINISTRATIVE ASSISTANT

Job Duties:

• 
  Performs all clerical duties to include filing, putting together admissions packages.


• 
  Answer multiple phone lines promptly in a very professional manner


• 
  Manage clients records in compliance with HIPAA


• 
  Manage all employees document in BambooHR whilst maintaining compliance with privacy.


• 
  Responsible for setting up all clients folders in SharePoint.


• 
  Scan and upload all clients documents into client charts in SharePoint.


• 
  Scan and upload all employees documents into BambooHR


• 
  Learn the agency scheduling software (eRSP)


• 
  Assist Staffing Coordinator with caregivers schedule in eRSP.


• 
  Document all scheduling issues (i.e. Call outs, no shows, etc.) with caregivers in eRSP


• 
  Maintain all office supplies.


• 
  Maintain confidentiality of all office, employees and customers records.


• 
  Performs other duties and responsibilities as assigned by other team members (CEO, Agency Director, Director of Nursing, Staffing Coordinator and HR).

Job Requirements:

• 
  Must possess a high school diploma or equivalent


• 
  Operates office machines including copiers, scanners and office phone and computers


• 
  Assist Agency Director and other Office Personnel as needed.


• 
  Excellent verbal and written skills


• 
  Exceptional customer service skills


• 
  Must have reliable transportation and proof of automobile insurance


• 
  Must be flexible

Physical and Mental Demands:

• 
  Good physical and mental health.


• 
  Combination of physical ability of sitting, standing, bending, reaching, stretching, stooping, walking, hearing, seeing climbing stairs and moving intermittently during working hour.


• 
  Mental fortitude and stability to handle stress.

Benefits:

• 
  Competitive pay based on experience.


• 
  PTO


• 
  Paid Holidays


• 
  Simple IRA with Employer Matching Contribution


• 
  Weekly pay via direct deposit


• 
  Flexible Schedule

For immediate consideration send your resume