Administrative Assistant - Cabrini Teaching Fellows

About Cabrini Teaching Fellows
Cabrini Teaching Fellows is a holistic formation community of educators committed to renewing Catholic education in the Archdiocese of Denver. The fellowship offers postgraduate training and formation to young adults who will teach in Catholic schools across the Archdiocese, contributing to the spiritual and academic renewal of Catholic education. Fellows engage in professional and personal growth while being part of a supportive, faith-driven community.

We are currently seeking a Part-Time Administrative Assistant to support the work of the Executive Director and assist with daily administrative tasks. This position offers flexible hours (approximately 15 hours per week) and is ideal for someone who enjoys working in a dynamic, mission-driven environment.

Key Responsibilities

• Document Formation & Organization: Assist in creating, editing, and organizing documents related to the fellowship program, including correspondence, reports, and event planning materials.
• Communication Support: Regularly manage email correspondence. Help draft and send messages, track responses, and maintain clear communication with various stakeholders.
• Scheduling & Coordination: Assist in scheduling meetings, interviews, and events for the Executive Director. Ensure all logistics are in place for these meetings, including coordinating times, locations, and materials.
• Recruitment Outreach: Reach out to colleges and universities to schedule recruiting visits for the Executive Director. Help coordinate these visits and maintain relationships with campus contacts.
• General Administrative Support: Provide administrative assistance to the Executive Director on an as-needed basis, including making phone calls, organizing files, and completing special projects related to the fellowship.
• Event Support: Assist in the planning and execution of fellowship events, including workshops, retreats, and other community-building activities.
• Data Management: Help maintain and update databases related to prospective fellows, school contacts, and recruiting efforts.
• Possible Additional Responsibilities: Create marketing materials and management of social media accounts. Mentor fellows in teaching according to ability. Additional responsibilities may increase weekly hours as agreed upon.

Qualifications

• High school diploma or equivalent. 
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic knowledge      of Google Workspace.
• Excellent written and verbal communication skills.
• Comfortable with email and phone communication.
• Ability to work independently and take initiative.
• Attention to detail and commitment to accuracy.
• A passion for Catholic education and a desire to support the mission of Cabrini Teaching Fellows.
• Previous administrative experience preferred, but not required.
• Must be comfortable working in a faith-based environment and supportive of      Catholic teachings.
• Ability to manage multiple tasks efficiently.
• Professional demeanor and strong interpersonal skills.

Anticipated number of hours

15