Administrative Assistant - Chowchilla, California (Hybrid)

Location: Madera or Chowchilla, California
Schedule: 20–40 hours per week

Compensation: $18–$22 per hour
Contract Type: Part-time with the potential to become permanent

Purpose of the Role:

To provide reliable and accurate administrative support to the Agri Technovation Administration Manager to support the sales, operations and production team.

Key Responsibilities:

• Set up and maintain order systems for inbound and outbound logistics.


• Process orders, track deliveries, and issue invoices with precision.


• Ensure accuracy in all aspects of order processing and inventory allocation.


• Update and monitor purchase orders on an ongoing basis.


• Conduct regular inventory reconciliations and stocktakes.


• Maintain accurate inventory records and report discrepancies.


• Prepare and issue invoices for products and services.


• Support reporting and financial documentation related to logistics and services rendered.


• Manage registration, licensing, and compliance records for site vehicles.


• Assist with insurance-related documentation, renewals, and claims.


• Maintain internal records, perform data entry, and support daily administrative operations.


• Prepare regular internal reports and assist with general documentation.


• Support the local team with additional administrative tasks as required.

Qualifications:

• High School Diploma or equivalent (Associate degree in Business Administration or related field is advantageous).


• At least 2 years of administrative experience, ideally within agriculture, logistics, or supply chain environments.

Skills & Attributes:

• Meticulous attention to detail and a high degree of accuracy.


• Strong organizational skills with the ability to handle multiple tasks and deadlines.


• Proficient in Microsoft Office (Excel, Word, Outlook); experience with order/inventory software is a plus.


• Effective communicator, both written and verbal.


• Able to work independently and collaboratively in a hybrid setting.