Administrative Assistant I

Starting wage for this position is $20.44/hour.

Hours: This position typically works 20 hours per week with flexible scheduling. 

A City of Burlington Employment Application form is required to be submitted as part of this position recruitment. This form may be obtained here:

http://burlington-wi.gov/DocumentCenter/View/1005/Application-for-Employment-Fillable-Form

Complete the application form and upload it as part of the online application. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Performs routine clerical and administrative work in answering phones, photocopying, receiving the public, providing customer assistance, cashiering, data processing, records management, and light bookkeeping.


• Serves as cashier including receipting of various utility payments; posting monies to appropriate account.


• Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.


• Assists in the procurement of department materials and supplies.


• Operates listed office machines as required.


• Receives, stamps, and distributes incoming mail, processes outgoing mail.


• Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.


• Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports.


• Prepares records such as notices, minutes, and resolutions.


• Establishes and maintains filing systems, control records and indexes using moderate independent judgment.


• Maintains inventories and orders office supplies and materials, maintains departmental personnel records.


• Schedules appointments and performs other administrative and clerical duties.

PERIPHERAL DUTIES:

• Issues routine non-technical permits and licenses.


• Operates a vehicle to run departmental errands.


• Serves as a member of employee committees as assigned.

DESIRED MINIMUM QUALIFICATIONS:

Education and Experience:

• Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping.


• Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.


• Courses from a Vocational/Technical school in standard software applications is desirable.

Necessary Knowledge, Skills and Abilities:

• Working knowledge of computers and electronic data processing; working knowledge of modern office terminology, practices and procedures; some knowledge of bookkeeping and accounting principles and practices; ability to maintain clerical records and prepare reports from such records; ability to make minor decisions in accordance with ordinances, regulations and departmental policies and procedures; ability to prepare effective correspondence on routine matters and to perform routine office management details with only general supervision.


• Skill in operation of listed tools and equipment.


• Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.

SPECIAL REQUIREMENTS:

• Possession of a valid driver’s license is required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations, where possible, may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear.  The employee is occasionally required to walk; use hands to finger, handle, or feel object, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

TOOLS AND EQUIPMENT USED:

Motor vehicle, phone switchboard, calculator, personal computer including word processing, spreadsheet and database software, printers, fax machine, copy machines, postage machine, cash register, telephone, radio system, and a variety of office equipment.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately quiet, with frequent interruption.

SELECTION GUIDELINES:

Formal application, rating of education and experience, oral interview and reference check and drug screen upon pre-employment. Job related tests may be required. 

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job changes.

Position open until filled. Applications will be reviewed Friday, January 30, 2026.

The City of Burlington is an Equal Opportunity Employer and a Drug Free Workplace.