Administrative Assistant - Part-Time

PAYRATE: $23.92 - $33.66  

Job Title

Part-time Administrative   Assistant 

Reports to

City Administrator / Assistant   City Administrator

FLSA   Status

Non-Exempt

Civil   Service Status

Unclassified

Job Purpose and Responsibilities

Under the direct supervision of the City Administrator and/or Assistant City Administrator, the Part-time Administrative Assistant provides administrative support by maintaining a variety of records and supplies, managing assigned projects, and assisting with administrative tasks as requested.

Typical Tasks (Illustrative Only)

The duties listed below are intended to be illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

1. Answers telephone calls in a professional manner to provide information to the public concerning Departmental and City operations, to receive requests, to receive and forward messages, to direct calls to the appropriate persons, and to serve as a liaison with the public
2. Greets and directs salespersons, delivery persons, and visitors upon entering the building 
3. Orders, inventories, and stores various Department supplies
4. Meters outgoing mail for the City as well as sorts and distributes all incoming mail to the appropriate Department
5. Coordinates and implements various special projects in addition to regular assigned duties
6. Serves as backup for other Administrative staff
7. Performs any and all other duties as assigned

Qualifications

1. Must possess a high school diploma or G.E.D. equivalent
2. Must be at least eighteen (18) years of age
3. Must possess a valid driver’s license
4. Must be organized, efficient, and self-motivated
5. Possess clerical experience 
6. Ability to type efficiently and to use a computer, calculator, fax machine, answering machine, copier, multi-line phone system, radio handset, binder, and other general business machines
7. Ability to effectively operate the latest Microsoft Office programs, including Outlook, Word, and Excel
8. Ability to learn and operate a variety of specialized Department computer software and data management programs
9. Ability to develop and maintain effective working relationships with associates, City officials, and the public
10. Ability to maintain the integrity of confidential information 
11. Ability to plan, coordinate, and initiate projects of varying nature with little supervision
12. Ability to speak and write English effectively
13. Ability to work effectively under pressure and deadlines

Working Conditions

The Part-time Administrative Assistant typically works twenty (20) to twenty-nine (29) hours per week Monday through Friday, performing duties primarily in an indoor office environment.

Physical Requirements

Must be able to sit for extended periods; to stand, walk, stoop, kneel, and crouch; and to lift, carry, and move up to thirty (30) pounds. 

Direct Reports

None

The City of Springdale is accepting applications for the part-time position of Administrative Assistant to perform a variety of tasks in support of the Administration Department. Candidates for the position must:

• Be   highly professional with the ability to maintain the integrity of confidential information
• Have experience performing clerical tasks and operating standard office equipment
• Be organized, self-motivated, and able to perform effectively under pressure
• Have ability to type efficiently as well as effectively operate the latest Microsoft Office programs and other specialized database software programs as needed      
• Be at least 18 years of age, be eligible for employment in the U.S., and have earned a high school diploma or G.E.D. equivalent.
• Possess a valid driver’s license

This position generally works twenty (20) to twenty-nine (29) hours per week, Monday through Friday, and flexible scheduling is available based on the needs of the department. The pay range for this position is $23.92 - $33.66 per hour with no benefits. Part-time employees contribute to the Ohio Public Employees Retirement System (OPERS).