Administrative Assistant (Part-Time) John F. Kennedy Library (STF3039)

The Administrative Assistant reports to the Coordinator of Library Services.

RESPONSIBILITIES:

Essential Functions:

• Directly supports the administrative activities of the Coordinator of Library Services and library staff.


• Manages purchase orders, items received, and payments, and tracks expenditures from the library budget as well statistics on different aspects of the collection.


• Processes new and existing materials including checking of library materials and merchandise received against purchase orders and invoices and repairing/preserving materials.


• Assists with the ordering and cataloging process, including linking item records to the online catalog.


• Creates reports, new materials lists, and other similar materials as needed.


• Provides support for library events and displays and performs general reception responsibilities.


• Arrive on time for work, attend work regularly, and successfully complete the responsibilities of the position.


• Perform other duties as assigned by the Coordinator of Library Services.

REQUIRED QUALIFICATIONS:

• Associates Degree preferred.


• General clerical skills including keyboarding, use of word processing, spreadsheets, and Microsoft Office software; records management; telephone etiquette; and computer/photocopier troubleshooting.


• The ability to work effectively and professionally with students, staff, faculty, and others.


• The ability to be organized, dependable, self-directed, self-motivated, and an amiable team player.


• The ability to demonstrate verbal intelligence inclusive of understanding words, following directions, and responding effectively and appropriately.


• Excellent interpersonal, organizational, customer service, and communication skills (verbal, written, listening).


• The ability to lift up to 30 pounds and roll loaded book trucks.


• Physical requirements include the ability to perform hand motions for keyboarding, answering telephone, etc.; excellent listening, verbal and written communication skills; ability to understand words and respond effectively and appropriately; visual acuity to view a computer terminal; use appropriate judgment and to apply tact and courtesy in difficult situations; sedentary/indoor work environment -


• Mental requirements include the ability to learn and comprehend basic instructions about the position.

• Physical and mental qualifications must be performed with or without a reasonable accommodation. 


• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.

SALARY and STATUS:

The hourly rate of pay is commensurate with qualifications as determined by HutchCC administration. This part-time support staff position is 12-months annual, at-will, and nonexempt. This position qualified for the Kansas Public Employees Retirement System (KPERS) but does not qualify for the HutchCC benefit package due to the part-time status. The employee in this position will work for approximately 20 hours per week.