Our Cheyenne, WY office is currently seeking an experienced Administrative Assistant.
POSITION SUMMARY:
The Administrative Assistant works closely with attorneys and legal professionals in a collaborative environment, providing support and backup consistently. This position is responsible for performing a variety of administrative and clerical support tasks to ensure high-quality service and efficient day-to-day operations. This is a part-time position. Anticipated work schedule is Monday-Friday from 8:30am-3:00pm.
KEY RESPONSIBILITIES:
- Provides support and backup to Legal Administrative Assistants and Paralegals as needed.
- Maintains electronic and non-electronic case files, including scanning, copying, and filing.
- Opens and closes case files in accordance with firm procedures.
- Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed.
- Compiles, proofs, and revises legal documents, contracts, briefs, motions, and pleading as assigned.
- Schedules meetings, conferences, and depositions; maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.
- Assists attorneys with time entry as needed.
- May assist with inter-office and outer-office errands as needed.
- Drives documents to areas of town for drop off, filing, and/or mailing as needed.
- Responds to and resolves administrative inquiries and questions.
- Performs other related duties as assigned.
KEY SKILLS:
- Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.
- Able to maintain strict confidentiality of client and firm information; understands and implements general rules of ethical behavior applicable to legal personnel.
- Able to work in collaboration within a team and independently.
- Able to learn new skills as technology evolves.
- Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
- Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
- Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.
- Flexible and able to respond quickly and positively to shifting demands and opportunities.
- Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
- Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
- Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
- Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.
- Able to independently formulate sound decisions and select an effective course of action using available information.
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent.
- Minimum of one year of experience in an administrative role preferred.
- Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
- Must be able to read, comprehend, and follow written and verbal instructions.
- Valid driver’s license.
- Must have a fully insured, reliable source of transportation.
- Available to work outside of assigned hours as needed and approved by attorneys.
PHYSICAL REQUIREMENTS:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds at times.
PAY & BENEFITS:
The Firm offers a competitive wage and a comprehensive benefits package including:
- Medical, dental, and vision.
- Employer paid short and long-term disability.
- Voluntary life, accident, and critical illness.
- Flexible spending accounts.
- Vacation, sick, and personal leave.
- Paid parental leave.
- Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year)
DISCLAIMERS
This job description is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.
We are an equal opportunity employer and all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
national origin, disability status, protected veteran status, or any other
characteristic protected by law.
Crowley Fleck PLLP is a multi-service firm that handles a wide variety of legal matters. The firm has over 150 lawyers practicing in the areas of commercial litigation, insurance defense litigation, energy, mining and energy law, commercial transactions, banking and finance, creditors rights, real estate transactions and development, tax and estate planning, intellectual property matters, estate administration, employment law, governmental relations and lobbying. Our firm has eleven offices located throughout Montana, North Dakota and Wyoming.
We strive to provide an employee-friendly environment in which goal-oriented individuals thrive. We value our employee’s talents, skills and abilities and seek to foster an open, cooperative and dynamic environment in which we can all excel. Our people are what differentiate us from our competitors.
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