Administrative Assistant Parts Department

Description

At Jaguar Land Rover Glen Cove, we pride ourselves on delivering exceptional customer service and maintaining a well-organized, efficient workplace. Our Parts Department plays a critical role in supporting service operations and customer satisfaction. We are seeking a reliable and detail-oriented Administrative Assistant to support our team part-time. 

The Part-Time Administrative Assistant will support the Parts Department with day-to-day administrative tasks, data entry, inventory management support, and customer communication. This position requires excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. 

Key Responsibilities:

• Assist with daily administrative tasks including filing, scanning, and document organization
• Input and maintain accurate records of parts inventory in dealership management systems
• Answer and route phone calls; respond to customer inquiries courteously and professionally
• Coordinate with vendors and suppliers regarding order status and delivery times
• Support the Parts Manager with scheduling, data entry, and other clerical duties
• Perform other duties as assigned to support the department

Requirements

• Previous experience in an administrative or clerical role (automotive or parts experience is a plus)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Friendly, professional demeanor with a customer-focused attitude
• Experience with dealership management systems (e.g. CDK) is a plus

Working Conditions:

• Part-time position Monday - Friday
• On-site work in dealership office
• No heavy lifting will be required