Administrative Assistant (P/T)

JOB DESCRIPTION:  

This is a part time role that supports the operations of the Advocacy Department consisting of approximately 20 hours/week. Reporting to the Assisted Advocacy Director, this role will be responsible for providing critical administrative and operational support to ensure the smooth functioning of advocacy initiatives. Flexibility in schedule is essential, including local travel between locations if needed. 

ESSENTIAL FUNCTIONS: 

Administrative Support: Coordinate calendars, schedule meetings, prepare reports, and maintain accurate documentation for advocacy initiatives. Manage and support special projects as assigned by the Assistant Director including research, administrative support for projects, and other department-wide initiatives. 

Data Management: Oversee data entry and ensure organization and accuracy of advocacy-related information. Track program outcomes, compile reports, and review compliance with internal and external reporting requirements. 

Expense Tracking: Assist with monitoring of the Advocacy Department’s budget by processing documentation, tracking expenditures, and supporting financial reporting to ensure compliance with funding allocations.  Manage grant-related documentation, ensuring compliance with grant requirements, preparing reports, and tracking deadlines for submissions. 

Record Keeping: Maintain well-organized and current records of Rapid Re-Housing (RRH) activities, including meeting minutes, program outcomes, and program updates. 

QUALIFICATIONS: 

• Administrative experience minimum 2 years. 
• High School diploma/GED required. Associate’s degree preferred. 
• Highly skilled in strategic organizational planning and execution. 
• Understanding of advocacy principles. 
• Proficient in tracking, organizing, and maintaining essential documentation. 

Demonstrated Knowledge and Skills: 

• Strong attention to detail. 
• Strong verbal and written communication skills. 
• Excellent active listening and interpersonal skills. 
• Solid administrative and technical proficiency, including data entry and Microsoft Office Suite (particularly Excel), and other tracking software. 
• Excels in fast-paced environments. 
• Effective time, priority, and task management in accordance with deadlines.  
• Able to assess and improve personal performance.