Administrative Assistant to Field Operations

Company : N-store Services

Job Type : Part-Time

Chesterfield, Mo

Number of Applicants

000+

Let AI Supercharge Your Job Hunt!

JobCopilot scans 500,000+ company career sites daily to find jobs for you

Never miss an opportunity Save hours by auto-filling applications forms Land more interviews with tailored applications

Activate JobCopilot

Job Description - Administrative Assistant to Field Operations

Are you looking for a part-time role where your attention to detail truly matters? We’re seeking a proactive Administrative Assistant to support our Field Operations Managers and Superintendents by handling reporting, documentation, and day-to-day administrative needs that keep our field operations team on track. You’ll serve as a key connection between the field and office, ensuring information is accurate, organized, and delivered on time. If you enjoy working behind the scenes to support busy teams, this could be a great fit.

This position will work in our office, located in Chesterfield, Missouri, on Tuesdays, Wednesdays, and Thursdays.

Administrative Assistant

Summary:
The Administrative Assistant provides administrative and clerical support to Field Operations Managers and Field Superintendents to help ensure efficient day-to-day construction operations.
This role supports field teams by coordinating documentation, scheduling, reporting, and communication between the field and office.

Essential Duties and Responsibilities:

Provide administrative support to Field Operations Managers and Superintendents
Assist with daily, weekly, and monthly reporting related to field operations
Prepare, organize, and distribute job-related documents
Maintain electronic and paper filing systems for employees and project documentation
Coordinate communication between field staff and office personnel as needed
Enter and update information in company systems
Track and follow up on required documentation and deadlines
Generate basic reports and spreadsheets
Answer and route phone calls and emails related to field operations
Serve as a point of contact for routine administrative questions from field staff
Assist with onboarding and separation of field employees as needed
Attend meetings, as assigned, and take accurate meeting notes, including action items, deadlines, and assigned responsibilities; prepare and distribute meeting summaries and follow-up documentation in a timely manner; track action items and assist with follow-up as requested
Participate in the Field Employee Engagement Team (FEET) activity committee to support field initiatives, as assigned
Perform other administrative support and project development duties as assigned

Knowledge, Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. A reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions.

High school diploma or equivalent required
Minimum of 3 years previous administrative or office support experience (construction industry experience a plus)
Strong organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
Proficient in Microsoft Office (Outlook, Word, Excel); experience with Microsoft Forms and PowerApps a plus
Strong written and verbal communication skills
Ability to work independently with minimal supervision
Ability to maintain confidential information

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Original job Administrative Assistant to Field Operations posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

Auto-Apply to Similar Jobs

Share Job

Get your Resume Reviewed for Free

Automate Job Applications for Similar Jobs

Auto-Apply to Administrative Assistant Jobs with your AI JobCopilot

Auto-Apply with AI

Similar Administrative Assistant Jobs in the US

Get your Resume Reviewed for Free

Email address

Why are you reporting this job?

I think it’s a discriminatory or offensive

I think it’s fraudulent or a scam

I think it’s trying to sell something unrelated to the job / it’s asking for money

I think it contains incorrect or broken information

Other

All Job Ads are subject to GrabJobs’s Terms of Service. We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by GrabJobs moderation team. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.

Setup your job alert:

Frequency

By activating job alerts, I agree to GrabJobs Terms & Privacy Policy. I can unsubscribe to job alerts anytime. Skip

Administrative Assistant to Field Operations

Job Description - Administrative Assistant to Field Operations

Similar Administrative Assistant Jobs in the US

Mobile Apps