Administrative Associate - Evaluation Center (Part-Time)

Qualifications & Skills:

• Associates Degree required, Bachelor’s degree preferred
• Minimum 3 years experience in a similar position within a professional office environment
• Excellent communication and organizational skills
• Excellent interpersonal skills
• Ability to multitask and manage time efficiently and effectively 
• Attention to detail and accuracy required
• Demonstrated proficiency in Google Suite.
• Able to work alone or in a team environment on a broad variety of projects.

Essential Functions:

• Attendance and punctuality are essential to the successful performance of this job. 
• General Office Support
  • Greet visitors upon arrival and after lunch
  • Receive and respond promptly to all phone calls and emails
    • Monitor emails frequently for urgent cancellations or last-minute emergencies.
  • Provide answers to evaluation center clients related to process and paperwork
  • Manage outgoing and incoming mail
  • Order test materials, protocols and office supplies
• Evaluation Scheduling & Intake Paperwork
  • Schedule and confirm appointments 
  • Confirm completion of required documents
    • Locate prior testing if applicable
  • Assign examiner for Evaluation
  • Manage Department Calendar
  • Assemble client files
• Testing & Reporting
  • Scanning, copying, filing and binding of materials
  • Prepare score shells for each student
  • Coordinate preparation of Diagnosis Letter with Examiner
  • Close out case in DocServer
• Financial & Administrative Tasks
  • Receive, record and deposit payments
  • Compile and email Monthly Income Statements
  • Process Refunds
  • Manage Contractor Invoices
  • Reconcile monthly credit card statement
  • Complete monthly board report
  • Provide excused absence notices and insurance responses as needed