Administrative Clerk

The Greater Vallejo Recreation District invites applications for:

Position: Administrative Clerk - PT                                                         Department:  Recreation

Job Opening Date: January 23, 2026                                                      Location:  Vallejo, CA

Deadline for applying:  February 20, 2026                                              Position Type:  Part-time

Pay Range: $22.00 - $23.40/hour

The Greater Vallejo Recreation District is a Special Service District that has been serving area residents for over sixty years. As a Special Service District, GVRD operates as a separate government agency from the City of Vallejo. GVRD manages 407 acres of public park space including 20 neighborhood parks, 10 community parks, 6 special purpose parks, and Olympic-size swimming pool and 4 community centers.  GVRD maintains over 1,000 acres of public land. 

GVRD is governed by a five-member Board of Directors. With 30 plus full time employees and approximately 155 part-time and seasonal employees, GVRD operates on a 2025-2026 fiscal year budget of approximately $13 million.

GENERAL SUMMARY

This position is responsible for planning, organizing, and managing the community centers and adaptive recreation programs within the Recreation Department, developing and administering the divisional budget, attending Board meetings, preparing and presenting verbal and written reports, conducting site visits, supervising Recreation staff, and collaborating with other District departments and the community.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.  Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision performs a wide variety of administrative and clerical duties in support of the General Manager, Board of Directors, District Departments or a Community Center; provides clear accurate information and professional assistance to the general public; exercises independent judgment primarily in determining which District policy, rule and regulation, or process to follow; and works independently in absence of supervision.

SUPERVISION RECEIVED AND EXERCISED

Receives supervision from management position.

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS- Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions

1. Assists and responds to requests for information from the public in person or by phone in a courteous manner; provide information on District policies, rules and regulations, releases reports obtained under appropriate conditions; and presents facts without interpretation


2. Process park/field reservation rentals, recreation programs registration, facility rentals and special events using the recreation software system; review computer produced reports for accuracy and make corrections as required; properly mail and file paperwork.


3. Performs word processing, types, and enters a variety of information on manual and computerized records, forms, and logs according to established procedures; types a variety of correspondence and reports from handwritten copy; and proofreads documents for completeness and accuracy.


4. Perform accounting processes associated with the collection of fees for programs and the use of facilities including refunds, account adjustments and daily cash balancing for multiple registrations;


5. Perform a variety of data entry functions; input data from various sources; input corrections and updates; verify data for accuracy and completeness.


6. Assist in the compilation of reports; compile information and data for statistical and financial reports; maintain a variety of statistical records. May provide administrative support in budget monitoring activities.


7. Maintains records, lists, and logs used in connection with work or departmental activities


8. Attend to a variety of office administrative details such as ordering supplies, sorting and distributing mail, arranging for the repair of equipment, transmitting information, and keeping files and reference materials up to date.


9. As required by assignment, assist in preparation of Board meetings including agenda packets, reports and preparing Board room.


10. Operate a variety of office equipment including copier, facsimile machine, computer with specialized software, credit card authorizing machines, adding machine, safe, printer, and telecommunications system.


11. Community Center assignment includes providing facility tours and design/verification of set-up diagrams based on event requirements

Marginal Functions:

1. Perform related duties and responsibilities as required.

QUALIFICATIONS

Knowledge of:

• Modern office procedures and practices including use of computer software systems,


• Basic accounting and cash handling;


• Basic principles of record keeping;


• English usage, spelling, grammar and punctuation

Ability to:

• Learn and interpret District policies, rules and regulations, and processes.


• Learn and use the recreation software system


• Perform word processing and data entry


• Perform routine clerical work including maintenance of appropriate records and preparation of general reports;


• Verify and cross check files and data;


• Operate a variety of office equipment such as a calculator, copier, and typewriter;


• Type at a speed necessary for successful job performance.


• Perform simple mathematical calculations.


• Understand and carry out both oral and written instructions.


• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Education Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience:

One year of general clerical experience which included use of computer systems.

Education:

Satisfactory completion of high school or the equivalent, supplemented by specialized clerical/or secretarial training.

License or Certificates:

Possession of a valid California driver’s license and maintenance of an acceptable driving record while employed (dependent on assignment)

WORKING CONDITIONS

Environmental Conditions:

Work is generally performed in an office setting. Pressures may be generated by deadlines, volume of work, frequent interruptions, and seasonal peak work periods.

Physical Condition

Work may include prolonged sitting, as well as moderate lifting, reaching, stooping, pulling, and pushing activities; manual dexterity, clear speech; and visual and hearing acuity.

FLSA:            Non-exempt