Administrative Specialist

Do you want to join a team of individuals who are making a difference? Renewing Management has been restoring hope by transforming communities across Indiana for over 20 years. We are a passionate and driven team of committed professionals where every voice is heard and the best idea wins. 

POSITION SUMMARY:

The Administrative Specialist plays a vital role in supporting daily office operations while serving as a friendly and professional first point of contact for Renewing Management. This dynamic position contributes to the smooth day-to-day operations of the organization by managing the front-desk and executing administrative functions including answering phones, coordinating meetings, ordering supplies, and handling correspondence. The ideal candidate is organized, personable, detail-oriented, and comfortable multitasking while handling confidential information in a fast-paced office environment. This position works on-site at the corporate office Monday through Friday, 10:00 a.m. to 2:00 p.m., supporting our team during core business hours. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and/or office.
• Answer incoming calls to the corporate office line; listen to voicemails and forward to the appropriate parties. 
• Provide basic and accurate information in person and via phone or email.
• Ensure reception area is tidy and presentable.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Receive, sort, and distribute daily mail/deliveries.
• Ship packages and make runs to shipping facilities.
• Order front office supplies and manage inventory. 
• Update calendars and schedule meetings.
• Arrange travel and accommodations.
• Keep updated records of office expenses and costs.
• Check the break room several times throughout the day to make sure it is clean, trash is removed, etc. Place supply orders and stock the break room.
• Check restrooms for cleanliness and restock as needed. 
• Oversee the cleaning crew to ensure thorough cleaning.   
• Assist with ordering lunches. 
• Perform other duties as assigned.

SKILLS AND QUALIFICATIONS:

• Proficiency in Microsoft Office and Google Suite
• Hands-on experience with office equipment (e.g. computers, printers, copiers) 
• Professional attitude and appearance
• Excellent verbal and written skills 
• Ability to learn new tasks quickly
• Attention to detail  
• Ability to be resourceful, work independently, and be proactive when issues arise
• Excellent multitasking and time-management skills, with the ability to organize and prioritize tasks

EDUCATION, TRAINING AND/OR EXPERIENCE:

•   High school diploma or equivalent is required.
•  1 to 3 years of administrative or front office work related experience is preferred.

SUPERVISORY RESPONSIBILITY:

None

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. The employee must be able to leave the office to perform specific job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL EMPLOYMENT OPPORTUNITY:

Renewing Management is proud to be an Equal Opportunity Employer. We do not discriminate in any employment policies or practices on the basis of race, color, religion, age, sex (including pregnancy), national origin, marital status, gender identity, veteran/military service, disability, genetic information, sexual orientation, or any other characteristic protected by law.

Note: This job description is not an all-inclusive list of your functions and tasks. Job functions may be added, deleted, or modified at any time by your management team. Receipt of this job description does not constitute a contract of employment.