Administrative Support Specialist

About the Organization

Appalachia Service Project, Inc. (ASP) is a Christian ministry, open to all people, that that inspires hope and service through volunteer home repair and replacement in Central Appalachia.  ASP is a non-profit 501(c)(3) organization.  Using the skills and efforts of thousands of volunteers, ASP provides home repair and replacement to low-income households in Central Appalachia.

ASP is an equal opportunity employer, committed to diversity and inclusion in the workplace. No one will be denied employment on the grounds of age, race, color, national origin, sex, sexual orientation, gender identity, family status or differing physical or mental ability. Employment decisions will be based on merit, qualifications, and ability to perform the duties of the position for which employment is sought.

About the Position

ASP’s Executive Leadership Team has an immediate need for a summer Administrative Support team member, to assist with multiple projects in both the Advancement and Volunteer Departments. This is a part time role (20-30 hours/week), starting immediately and ending in mid-August, focused on administrative tasks to support two key departments of ASP, which provide the two greatest nonprofit resources: volunteers and funds. 

Job Responsibilities

Advancement: 

With a strategic goal this year to better cultivate thousands of champions who support ASP, support staff is needed for a special communication effort, requested by the CEO as well as providing support to Advancement staff members making the most of summer visits to donor volunteers.  Duties include:

• Combine information from various databases (ASPire/Skycog, eTapestry) into a spreadsheet.


• Merge spreadsheet with individual messages into thank you notes to volunteers and donors.


• Print out individual cards, prepare envelopes and mail to recipients.


• Pull donor information from summer volunteer center assignments to assist with Advancement staff visits.


• Solicit and maintain list of home project addresses and where volunteer groups are serving, to assist staff with planning summer visits.


• Provide support for Advancement staff with thank you calls and inputting notes into eTapestry.
  

Volunteers: 

With a strategic goal to recruit new volunteers to participate in year-round volunteer projects, administrative support is needed in the following ways:

• Research churches and contact information and update Excel spreadsheets.


• Research denominational-specific networks for targeted recruitment efforts.


• Research corporations and contact information and update Excel spreadsheets.


• Research effective display booth contents, activities and assemble recruitment kits for special events.


• Data entry of key information for participating volunteers in volunteer database.


• Create handwritten thank you notes to volunteers and Trip Coordinators.
  

Qualifications

The ideal candidate for this summer administrative staff team member has:

• High level of organization and attention to detail.


• Excellent data entry / typing skills.


• Proficiency with use of Microsoft Office suite, especially Excel.


• Knowledge of how to create mail merge documents in Word.


• Working knowledge or experience pulling information from a database.


• Desire to gain nonprofit experience.


• Demonstrated willingness to work as part of a team.


• Desire to serve others by working within a Christian organization.

Salary and Benefits

• This is a part time (20-30 hour/week) role, paying $15/hour, with a 30-minute daily meal break.


• Computer and printer provided for work use


• ASP vehicle available for any local and regional business travel


• Other to be discussed during interview process