Admissions Coordinator

Position Summary
The Admissions Coordinator is responsible for providing administrative support for the K-12 Admissions Office. This position reports to the Directors of Admissions and assists K-12 applicant families through all stages of the admissions process from inquiry to enrollment. This is a part time position (20 hours per week), with some evening and weekend events as needed.  

The schedule is flexible and will be determined with the successful candidate. This is a forward facing role which gives families a first glimpse into our school.  Integrity, discretion, the ability to maintain all information strictly confidential and a commitment to Chapin’s mission are paramount to this position.

Admissions Responsibilities

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  Respond to Admissions general inquiries via email and phone

  
  


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  Help prepare and organize admission materials for applicant families

  
  


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  Assist with admissions events and prepare all relevant materials beforehand as needed 

  
  


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  Support the admissions process by managing the online scheduling system and updating Google calendar with admissions appointments

  
  


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  Facilitate student assessments and student visits for applicants under the guidance of Directors

  
  


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  Conduct K-12 parent and student interviews

  
  


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  Manage and update admissions databases under the guidance of the Directors and Associate Directors 

  
  


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  Track monthly office expenses and correspondence with the Business Office

  
  


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  Assist with maintaining and ensuring completion of all applicant files

  
  


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  Help with new students and families onboarding process

  
  


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  Support annual spring student matriculation process

  
  

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  Support Chapin’s commitment to fostering a community of belonging by communicating Chapin’s mission effectively to applicant families 

  
  

Qualifications 

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  Bachelor's Degree

  
  


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  1-3 years of experience in school office administration, preferably in admissions

  
  


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  Proficiency with various software platforms

  
  


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  Ability to handle multiple projects with attention to detail and deadlines

  
  


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  Self-directed and enjoys taking initiative

  
  


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  Some experience with creating marketing for events and/or websites (preferred) 

  
  

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  Prioritizes transparent and timely communication 

  
  


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  Values collaboration with a variety of community members, including professional community members, students, and parents

  
  


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  This role requires strong organizational skills, adaptability, and the ability to manage multiple workflows and communication channels.

  
  

Salary

$40,000-45,000/annually. This is a 10 month position.