AP Clerk

Description

Application will be posted for 2 Weeks closing on 7/10/2025; you may be contacted before the closing of the application. If you are not contacted prior to the closing you will be notified of your standing withing 1-2 business days of the Application closure by a member of the L&L Fabrication team 

Duty/Role – AP Clerk [Part Time] 

Job Description - The Accounts Payable Clerk will be responsible for matching and reconciling expenditures versus purchase orders for the company. This role will be very focused on owning and running the Sage Paperless data entry process for the organization; this role has the opportunity to adjust from PT to FT as workload increases and role is expanded into a broader scope in alignment with business needs. Expecting this role to start at 20-25 hours a week.  

Rate of Pay – $23.00-27.00/HR 

L&L Fabrication is an ASME Code vessel shop Holding U and R stamps. We offer ASME-coded work built to spec, along with repairs and maintenance on used pressure-rated equipment.
L&L Fabrication, INC strives on quality work, meeting deadlines, and keeping everyone on the site safe. A high emphasis on safety, quality, and on time delivery.  

Supervisory Responsibilities: 

• None. 
• This role will report to the CFO of L&L Fabrication Inc.  

Duties/Responsibilities: 

• Receives and verifies expense reports; reconciles expense, Purchase Orders, Vendor Invoices and other financial documentation with account balances or other office records. 
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. 
• Communicate between departments to ensure proper processing, awareness of operational process. 
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed. 
• Assists with accounting records and ledgers by reconciling monthly statements and transactions. 
• Operates the AP mailbox  
• Works within Organizational Systems to code Invoices in alignment with Purchase Order and Expenses  
• Adjusts any returned Invoices from Approver to meet expectation, whether it is systematic correction or working with the vendor to fix the invoice.  
• Ensure all incoming invoices from AP inbox are entered into Paperless system for coding.
• Manage Queue appropriately to keep workload balanced, manageable.
• Other related duties as assigned. 

Requirements

Required Skills/Abilities: 

• Must be reliable and extremely trustworthy. 
• Must be proficient in Microsoft Office Suite or related programs. 
• Must be able to learn other accounting software systems. 
• Excellent organizational skills and attention to detail. 
• Ability to maintain confidential and meticulous records. 
• Ability to communicate professionally with internal and external clients
• Attention to manage changing priorities, while maintaining attention to role requirement.

Education and Experience: 

• High school diploma required 
• Business or Accounting degree preferred. 
• 2 or more years experience in Business environment preferred 
• Experience with Sage 100 Contractor or CRE/ERP system preferred 
• Experience with Sage Paperless or third-party AP system preferred 

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer. 
• Must be able to lift up to 15 pounds at times. 
• Must be able to operate in an office setting - this is an in-person role. 

L&L Fabrication Inc. is committed to creating a diverse and inclusive work environment. We are proud to be an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. All employment decisions at L&L Fabrication Inc. are based on business needs, job requirements, and individual qualifications. We encourage applicants of all backgrounds to apply.