Athletics Administrative Assistant

Westbrook Academy is seeking a highly organized and dependable Athletics Administrative
Assistant to support the day-to-day administrative operations of the athletic department. This position plays a key role in ensuring athletic programs run smoothly by assisting with scheduling, transportation coordination, communication, and promotional materials. This is a part-time, nonexempt, non-year round, temporary position. 

Key Responsibilities

Under the supervision of the Athletics Director the ideal candidate will: 

• Assist in planning and organizing athletic schedules, including practices and competitions


• Create and maintain sports schedules for teams and events


• Coordinate bus transportation for athletic events, including communication with transportation providers


• Design and distribute athletic flyers and promotional materials for games, events, and programs


• Respond to emails and communications in a timely and professional manner


• Assist with administrative tasks related to athletic events and department operations


• Communicate effectively with coaches, staff, parents, and external partners as needed


• Occasional evening or weekend availability may be required for athletic events


• Perform other duties as assigned by the Athletic Director or designee
  
  

CANDIDATE REQUIREMENTS

Education and Experience

• Bachelor’s degree required


• 1-2 years experience as an Administrative Assistant preferred


• Prior experience in athletics, school administration, or a related field is preferred
  
  

Knowledge, Skills and Abilities

• Strong organizational and time-management skills


• Excellent written and verbal communication skills


• Ability to manage multiple tasks and meet deadlines


• Proficiency with basic technology tools (email, scheduling software, document creation, and graphic tools for flyers)


• Ability to work independently and collaboratively as part of a team


• A strong ethical base and self-awareness


• Bilingual Spanish preferred


• Commitment to LA Promise Fund mission and Core Values of Integrity, Accountability, Collaboration, Professionalism, Excellence, and Fairness


• Must clear a LiveScan criminal background check


• Must clear a TB Risk Assessment


• Must complete Mandated Reporter training


• COVID-19 Vaccination (recommended)