Automotive Filing Clerk

At Carolina Automotive, we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at our dealerships is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years.

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  Job Summary:
  We’re looking for a detail-oriented and organized Document Scanning & Records Clerk to help keep our automotive office running like a well-tuned engine. In this role, you’ll be responsible for digitizing important paperwork, maintaining accurate records, and ensuring documents are easy to retrieve when needed. If you enjoy bringing order to chaos and working behind the scenes to keep operations smooth, this role is for you.

  
  

  Key Responsibilities:

  
  

  
  
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    Scan, upload, and index documents such as repair orders, and parts invoices

    
    
  
  
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    Ensure all scanned files are clear, complete, and properly labeled

    
    
  
  
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    Organize digital files into appropriate folders and systems for easy access

    
    
  
  
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    Verify accuracy of scanned documents against originals

    
    
  
  
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    Maintain confidentiality and security of sensitive customer and business information

    
    
  
  
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    Assist with filing, retrieving, and archiving physical documents when necessary

    
    
  
  
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    Identify and report any discrepancies or missing paperwork

    
    
  
  
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    Support office staff with document-related requests and administrative tasks

    
    
  
  

  
  

  Qualifications:

  
  

  
  
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    High school diploma or equivalent

    
    
  
  
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    Previous office or administrative experience preferred (automotive industry a plus)

    
    
  
  
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    Strong attention to detail and accuracy

    
    
  
  
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    Basic computer skills, including familiarity with scanning equipment and document management systems

    
    
  
  
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    Ability to manage time efficiently and handle repetitive tasks with consistency

    
    
  
  
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    Good organizational and communication skills

    
    
  
  

  
  

  Work Environment:

  
  

  
  
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    Office setting within an automotive dealership or service center

    
    
  
  
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    May involve extended periods of sitting, scanning, and computer work

    
    
  
  
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    Occasional lifting of file boxes or paperwork (up to 20 lbs)

    
    
  
  

  
  

  Why This Role Matters:
  Every scanned document is a piece of the business puzzle. Your work ensures that technicians, managers, and customers all have the information they need, exactly when they need it. Think of yourself as the archivist of the garage, turning stacks of paper into a clean, searchable digital universe.